Settings
Configuring the domain-wide settings for Media Library
Overview
The Media Library module within the Admin Portal is a centralized hub for all your company’s multimedia assets, including images, videos, audio, and presentation files.
This feature enables network admins to tailor the module to suit organizational needs, offering extensive customization options for managing media accessibility, appearance, and permissions.
Custom Module Label
Set a unique label for the Media Library that reflects your organization's branding or terminology.
UI Options
Customize the appearance of the media gallery in the User Portal.
Default Thumbnail Size
Select a default thumbnail size (Small, Medium, or Large) to display all media files. Users can adjust this to their preference.
Thumbnail Style
This setting is fixed for users based on what the admin chooses in this option. Admins can choose a thumbnail layout style that best suits the organization’s aesthetic:
Variable Height: Media cards adjust based on media dimensions.
Fixed Height: Media cards maintain a uniform size.
Upload Permissions
This setting allows admins to define who can upload media files to the Media Library:
Any network user can upload: Allows all users to upload media. The Upload New Media button appears for all users in the Media Library module.
Only domain admins and team admins can upload: Limits upload capabilities to network and team admins. Non-admin users may still attach media to posts, but cannot upload directly to the Media Library.
Category Management Permissions
Specify who can create and manage media categories:
Any network user can create: Enables all users to create new categories. The Manage Categories option appears for everyone.
Only network admins can create: Restricts category creation and management to network admins only.
Category Assignment Permissions
Choose who can assign categories to media files:
Any network user can assign: Allows all users to categorize media files while uploading.
Only network admins can assign: Restricts category assignment to network admins only.
Category Settings
When checked, files attached to posts using the Add or Attach option are automatically tagged under the Auto Collected category.
Visibility Settings
By default, media files with the Full Company visibility setting from public teams and the Network Drive are accessible in the Media Library.
Supported File Formats
The Media Library supports a range of file formats for diff erent media types:
Image: jpg, jpeg, png, gif, bmp
Audio: wav, mp3, wma
Video: mp4, mov, avi, wmv, mpeg
Presentation: ppt, pptx, pptm
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