Guide Index
Guides HomeMangoApps WebsiteCommunity & SupportBlog & Resources
MangoApps Administrators Guide
MangoApps Administrators Guide
  • 🥭MangoApps Admin Guides
  • 🆕Admin Portal Navigation Bar
    • Recommendations
      • Increase Findability
  • Home
    • Dashboard
    • Pending Invites
    • Pending Approvals
    • Logs
      • Audit Log
      • User Access Log
      • Assistants Log
      • Security Log
      • Connector Log
      • Imports Log
      • Learn Automations Log
      • xAPI Activity Log
      • Webhook Log
      • Debug Log
      • Schedule Sync Log
    • Trash Can
      • Trash Can Tools
      • Trash Can Widget
    • Data Exports
  • 🆕Domain Setup
    • General Settings
    • Getting Started
      • Introduction Video
      • Terms of Service/ Privacy Policy
      • Change Password
      • Profile Items
      • Locale
      • Team Recommendations
      • Notifications
      • Invite
    • AI Settings
    • Page Templates
      • Design a Page Template
    • Locale
    • Digital Signage
    • Translate
      • Translate Modules
      • Glossary
      • Translate Settings
    • Startup Dialog
    • 🆕Reactions
    • Compose
    • 🆕Locations
      • 🆕General Settings
      • Locations
        • Adding an Office Location
      • Location Fields
      • Location Summary
      • Webhooks
    • 🆕Field Structures
      • Field Member Automation
      • 🆕Field Hierarchy Sync
    • Holidays
    • Companies
    • Resources
    • Service Usage
    • 🆕My Priority Items
  • 🆕User Management
    • Manage Users
    • Add Users
      • Invite Users
      • Import Users
        • Synchronize Users From ADP
      • Synchronize Users From AD/LDAP
      • Fetch From URL
      • Share Sign Up Link
      • Import Via API
    • Organizations
    • Admin Roles
      • Admin Role Permissions
    • User Segments
    • Team Segments
    • Assistants
    • 🆕Alias
    • 🆕User Status
    • Guest Users
      • Create a Guest User
    • Restricted Users
  • 🆕Modules
    • Ballots
    • Calendar
      • Calendar Event Types
      • Calendar Settings
      • Calendar Integrations
    • Campaigns
      • Settings
      • Templates
      • Categories
    • Chats
    • Company
    • CRM
      • Setup
      • Stages
      • Types
      • Lead Sources
      • Opportunities Access
      • All Opportunities
      • More Options
    • Departments
    • 🆕Files
      • 🆕Settings
      • File Storage
      • External Repositories
      • Cloud Folders
      • 🆕Manage
      • Configure Custom Fields
      • 🆕Show/Hide File Fields
    • Greetings
      • Manage Greetings
      • Manage Categories
      • Settings
    • 🆕Groups
      • 🆕Automatic Membership Management
    • Hashtags
      • Manage Hashtags
      • Categories
      • Settings
    • 🆕Home
      • 🆕Dashboard Selection
        • 🆕Web
        • Mobile
      • Settings
    • Ideas
      • Manage Ideas
      • Idea Categories
      • Idea Settings
    • Libraries
    • Media Center
      • Settings
      • Categories
      • Media Card
      • Custom Fields
    • Messages
    • My Recordings
    • 🆕News Feed
      • General Settings
      • 🆕Left Panel Widgets
      • 🆕Right Panel Widgets
    • Notes
      • Settings
      • Templates
    • 🆕People
      • 🆕Settings
      • 🆕Full Profile
        • Managing Profile Fields
      • Profile Preview
      • People Directory
      • Org Chart
      • Skills
      • Webhooks
    • 🆕Posts
      • Settings
      • Content Template
      • Alert Template
      • Categories
      • 🆕AI Actions & Workers
    • Projects
      • Project Templates
    • Quizzes
    • Recognition
      • Settings
      • Data Sources
        • Add Data Source
          • Create Custom Items Tracker
          • Order History Tracker
      • Reward Catalog
      • Award Categories
      • Awards
      • Core Values
      • Reward Points Allocation
      • Order & User History
      • Recognition Insights
    • 🆕Schedules
      • Shift Data Source
        • Integration with Kronos
      • Tab Settings
        • Attendance Reports
      • 🆕Schedule Settings
      • Attendance Settings
      • Availability
    • Setup
    • 🆕Surveys
    • 🆕Tasks
      • 🆕Task Settings
      • Task Types
      • Task Priorities
      • Task Templates
      • Task Automations
      • Task Tabs
    • To Do
      • Settings
      • Sections
    • Trackers & Forms
      • Create a Tracker Template
      • Configure Tracker Settings
    • Vault
      • Employee Vaults
      • Integration
      • Audit
      • Folders
      • Settings
      • Vault Permissions
    • Wikis
  • 🆕Navigation
    • 🆕Add New Navigation
    • Navigation Styles
    • Add Custom Links
    • FAQ
  • 🆕Email
    • Configuration
    • Content
    • 🆕Digest
    • Accepted List
    • Rejected List
    • Unsubscribed Users
  • Notifications
    • Settings
    • Security Notification
    • External Apps
  • SSO
    • Connections
    • Applications
  • Search
    • Insights
    • Data Sources
    • Saved Searches
    • Relevance Tuning
    • Look Ahead Sections
    • Search Settings
  • Automation
  • 🆕Security
    • Browser Access
    • 🆕Desktop & Mobile Access
    • User Devices
    • Synced Computers
    • Password Settings
    • Session Settings
    • Virus Scan
  • Compliance
    • Accessibility
    • Delete Settings
    • Self Destruct
    • Data Retention
    • eDiscovery
      • Create a Hold
    • DLP Policies
      • Policy Rules
      • Matches Log
      • Create a DLP Policy
    • Terms of Service
    • Usage Policy
    • Email Compliance
    • Export Data
  • Moderation
    • Queue
    • Insights
    • Settings
  • 🆕Governance
    • Overview
    • Items
    • 🆕Automation
    • Archived
    • Settings
  • Social Advocacy
    • Social Advocacy Tools
    • Settings
    • Social Posts
    • Insights
    • Social Posts Sharing
  • Integrations
    • MangoApps Open APIs
    • Webhooks
  • Branding
    • Branding Toolbars
    • Portal
      • Custom Branding Colors
      • Home Page: Modern vs. Classic View
      • Text Styles
    • Content
    • Widgets
    • Profile
    • Footer
    • Email
    • Custom
      • Add a Custom Header
    • Image Recommendations
    • ⭐Branding Implementation Checklist
  • 🆕Reports
    • Reports Tools
    • Generate a Report
    • FTP Export
    • 🆕Report Settings
  • Analytics
    • Adoption Dashboard
    • ROI Dashboard
    • Engagement Dashboard
    • Content Dashboard
  • Billing & Invoices
    • Plan
    • Invoice
    • Settings
  • Help Center Setup
    • Settings
    • Admin Training Videos
    • User Training Videos
    • Webinars & Videos
    • Help Center
  • Sitemap
  • 🚫Deprecated Features By Release
    • 🚫Activities (Deprecated)
    • 🚫Landing Page (Removed)
    • 🚫MangoApps File Sync Guide (Deprecated)
      • 🚫File Sync (Deprecated)
        • 🚫File Sync Tools (Deprecated)
      • 🚫Installation & Upgrade (Deprecated)
      • 🚫My Drive Sync
      • 🚫Synced Files
      • 🚫Synced Preferences
      • 🚫Notifications
      • 🚫Team Sync
    • 🚫Screen Share (Deprecated)
      • 🚫Screen Share Tools
      • 🚫Screen Share (Messenger)
    • 🚫Screen Share/Video Call Log
    • 🚫Type-2 Organizations (Deprecated)
    • 🚫Voice (Moved)
  • ADDITIONAL RESOURCES
    • Submit a Support Ticket
    • Release Notes
Powered by GitBook
On this page

Compliance

Configuring the domain-wide compliance related settings

PreviousVirus ScanNextAccessibility

Last updated 2 months ago

MangoApps’ wide range of data compliance and retention options ensure accounts are always in compliance. From data retention terms to content flagging capabilities, admins have full control over what happens in MangoApps.

Data Retention

MangoApps admins can setup data retention terms for different aspects of the domain. This applies to Files, chats, projects/ groups, departments, calendar events, idea campaigns, company pages and news, updates, and private messages. By default, data will be retained forever, only being deleted when the admin or posting user deletes or archives it. The admin can however specify auto-archival and auto-delete rules as per company compliance requirements. Note that when data is deleted it will reside in the trash can until the trash can preservation limit, after which it cannot be restored, including through APIs or data export.

Terms of Service

Also known as terms of use or terms and conditions, terms of service are rules the network admins configure for every user on the domain to agree and abide by in order to use the domain. These appear when users login for the first time on the web client, covering all users who have access to the domain. Network users will also be prompted to accept new terms of service when published or changed from an older version.

Usage Policy

Standardize and inform your users by authoring a usage policy. The usage & privacy policy dictates what is deemed to be appropriate internet browsing and equipment use behavior in the workplace. Companies put this policy in place to restrict the time spent browsing or using company devices for non-work related tasks. This can also be used to stipulate the genres deemed to be appropriate for sure. Having a usage policy or acceptable use policy ensures that employees are following directives that serve to safeguard their work environment and the IT network infrastructure.

Email Compliance

Use this setting to configure the email notifications generated automatically from the domain with footer text as needed for legal compliance, or informational and promotional needs. This footer applies to all users on the domain and is added to all emails below the last line of text.

Flagged Content

MangoApps network or guest users can opt to flag items in the content feed by using the ‘more’ link. The user selects a reason for flagging the content and includes a comment. The feed is then automatically removed from view and placed in the admin portal for compliance. The network admin will then be notified to review the flagged content, the reason for the flag, comments, and the user. Flagged content can either be deleted permanently from MangoApps or restored if found to be in non-violation as per the company’s compliance policies and terms of use. Content can also be flagged automatically based on a list of keywords, and moderation controls can be customized to fit your needs.

Chat Delete Settings

Private and team chat settings in MangoApps can be configured to allow or disallow users from deleting messages, making deletion limited to network admins only. Once deleted from MangoApps servers, messages cannot be recovered.

Data Loss Prevention

DLP tools let admins and compliance teams keep track of PII and Finance-related violations and take actions on them. Pre-shipped patterns are included for Finance and PII data, and you can create your own in minutes with no coding or support. Compliance admins receive alerts when violations are found, and can take action. You can also see a domain-wide view of any content violations.