Event Settings

Configuring the calendar events on your domain

Managing the Calendar Events

As a network admin, you can enable/disable existing system and custom event templates, specify who can create events on your domain, and add new custom event templates for all network users.

Admin Portal > Modules > Calendar > Event Settings

1. List of Event Types: List of all event templates on your domain. MangoApps contains 4 system and 7 custom out-of-the-box event templates. You can edit the custom events or create new custom events.

2. Toggle bar: Click the toggle bar to enable/disable the event template in the Create New Event pop-up on the User Portal.

3. Actions: Click the(three dots) button to open the pop-up and then click Edit or Edit Settings or Delete.

   1. Edit: For custom event templates, edit the settings such as Event Name, Visibility, Notification & Invite Feed, RSVP Settings, Time Format, and Icon.

   2. Edit Settings: For Company Event, choose who can create an company event on your MangoApps domain. You can allow any network user to create a company event OR allow only network admins, intranet admins and specific users to create company events.

   3. Delete: For custom event templates, Delete the event template from your domain.

4. + Add New Event Type: Click the + Add New Event Type button to create a new event template on your domain for all network users.

Any changes to the event settings are applied ONLY to the new events created from the User Portal, existing events on the User Portal are NOT affected.

Enabled events in the Create an Event pop-up on the User Portal

Creating a New Event Template

Network admins can create new event types for the domain that act as a template for the network users when creating an event on the User Portal. To add a new event template:‌

Creating a new event template

1. Click the + Add New Event Type button to open the New Event Type pop-up.

2. Enter a name for the event type in the Custom Event Name text box. For example, enter Help Articles Q&A in the Custom Event Name text box.

3. Select the visibility of the event from the Event Visibility drop-down.

   • Select the Full Company (Visible to everyone) option to display the event in the Calendar of all users when a user creates the event. OR

   • Select the Team/Specific Team Members (Visible to team) option to display the event ONLY in the Calendar of a team/specific team's members when a user creates the event. OR

   • Select the Location Group (Visible to group) option to display the event ONLY in the Calendar of the members of a specified location-based group when a user creates the event. OR

   • Select the Specific Set of Users (Visible to invitees) option to display the event ONLY in the Calendar of the invited users when a user creates the event. OR

   • Select the Creator's Org Chart (Visible to peers and direct manager) option to display the event ONLY in the Calendar of the users reporting to the same manager as the user who is creating the event. OR

   • Select the Creator's Org Chart (Visible to direct reportees) option to display the event ONLY in the Calendar of the users reporting to the user who is creating the event as per the organization hierarchy structure. OR

   • Select the Creator's Org Chart (Visible to direct reportees and direct manager) option to display the event ONLY in the Calendar of the users reporting to the user and the manager of the the user who is creating the event as per the organization hierarchy structure.

4. Select the notification setting for the event from the Notifications & Invite Feed drop-down.

   • Select the Invitees Are Notified & Invite Feed Is Generated (Unread) option to send a notification to the invited users and generate an invite feed for the event. OR

   • Select the Invitees Are Notified Only option to only send a notification to the invited users. OR

   • Select the Do Not Notify Anyone option to create the event in the Calendar but do NOT send any invites.

5. Select the RSVP setting for the event from the RSVP Settings drop-down.

   • Select the No RSVP Needed option to create an event which does not require the invited users to RSVP their attendance. OR

   • Select the Anyone Who Can View the Event can RSVP option to allow users to RSVP their attendance who have the permission to view the event.

     • Click the Allow RSVP Limit toggle bar to allow event organizers to set RSVP limits and determine the maximum number of users who can RSVP as 'Attending' for the custom event. Maximum attending RSVP limit can be between 1 to 999. When the RSVP attending limit is reached for an event, then no new RSVPs are allowed. Attendees who have RSVP’ed as attending are allowed to change their RSVP status to 'Not Attending'.

       The RSVP limit setting & value can be changed by the event organizer at any time for an upcoming event.

     • Click the Allow RSVP On Behalf Of (OBO) toggle bar to allow event organizers to RSVP on behalf of users. When the OBO setting is ON for an event, then the event organizers will see an 'RSVP On Behalf Of' action for the event on the User Portal.

6. Select the time format for the event from the Event Time Format drop-down.

   • Select the Days option to create an 24-Hours event. OR

   • Select the Days & Hours option to create an 24-Hours event or a defined time period event. You can choose Allow Recurrence if you select the Days & Hours format.

7. Choose an icon for the event from the Select Icon box. This is an optional step.

8. Click the Save button to add the new event type to your domain.

To see how these configurations impact the Calendar on the User Portal, see Calendar in the User Portal Guide.

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