Calendar Event Types

Configuring the calendar events on your domain

Overview

The MangoApps calendar provides flexible options for configuring custom event types to suit various visibility, notification, RSVP, and time format preferences. As a network admin, you can enable/disable existing system and custom event templates, specify who can create events on your domain, and add new custom event templates for all network users.


List of Event Types

MangoApps provides a list of out-of-the-box event templates catering to diverse organizational needs. These templates include four predefined System Event Templates, designed to streamline common event types with ready-to-use structures. Additionally, MangoApps presents seven Custom Event Templates, which offer flexibility for network admins to tailor templates to specific event requirements by editing or deleting components as needed. This combination of pre-configured and customizable templates empowers users to efficiently plan and manage a wide range of events within their platform.


Managing Existing Event Templates

From the table you will be able to view all existing calendar templates. Click and drag the templates to re-arrange their order within the selection menu. Click the toggle next to each template to enable or disable them in the User portal.

Next to each existing event templates, you also have access to a 3-Dot action menu with the options:

  • Edit: Modify settings such as Event Name, Visibility, Notifications, RSVP Settings, Time Format, and Icon.

  • Delete: Remove custom event templates from your domain. System templates cannot be deleted, but the template can be edited to your preference. Once deleted, the template cannot be recovered. To avoid permanent data loss, it is recommended to disable templates rather than deleting them.

In system templates, the only editable feature is the event color, except for the Company Event template, which offers more flexibility. From the edit menu, you can assign specific usersβ€”beyond just adminsβ€”with the ability to create company events.


Creating a New Event Template

To create a new event template, click the + Add New Event Type button located in the top right corner.

Custom Event Name: Enter a name for the event type.

Who can create?: Choose to allow all network users to create an event of this type or limit creation to domain admins and specific users.

Event Visibility: This setting determines the users who will see the event on the calendar. Choose from options like Full Company, Team/Specific Team Members, Location Group, Specific Set of Users, Creator's Org Chart (peers, direct reportees, etc.).

Notification & Invite Feed: This setting specifies how notifications are handled when a new event is created. This setting offers three choices: Invitees Are Notified & Invite Feed Is Generated (Unread), which sends both a notification and generates an unread news feed for invitees; Invitees Are Notified Only, which sends a notification without generating a news feed; and Do Not Notify Anyone, which ensures that neither notifications nor news feeds are sent to invitees when a new event is created.

RSVP Settings: This setting determines if the event will require an RSVP. If Anyone Who Can View the Event can RSVP is selected, the following additional menu options will appear:

  • Allow RSVP Limit (Optional): Toggle to set a maximum RSVP limit (1 to 999 attendees).

  • Allow RSVP On Behalf of (Optional): Enable organizers to RSVP on behalf of users.

Event Time Format: This setting dictates whether an event will include both date and time options or only date options. If the Days & Hours option is selected, an additional menu option will appear:

  • Allow Recurrence: This setting controls whether the event can be set as a recurring or repeating event.

Select Icon (Optional): Choose an icon to represent the event type.

Select Event Color (Optional): Select a color for the event as it will appear on the calendar.

Click Save to add the new event type to your domain.

Any modifications made to event settings apply only to new events created from the User Portal. Existing events remain unaffected by template changes.

To see how these configurations impact the Calendar on the User Portal, see Calendar in the User Portal Guide.

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