Employee Vaults
Overview
The Employee Vault is a secure location designed to provide current and former employees with private access to important documents through a web browser or mobile app. This feature ensures that sensitive information remains protected, accessible only to the vault owner and designated vault admins.
Features of the Employee Vault
Secure Access: Only the vault owner and vault admins can access the Employee Vault, ensuring that sensitive documents remain private.
Audit Log: The vault audit log tracks all activities, including views, downloads, and deactivation of the vault.
Automated Document Uploads: The vault can be integrated with a secure FTP server to automate the addition of monthly payslips, yearly tax documents, and more directly into employee and alumni vaults.
Managing Employee Vaults
Vault admins have the ability to manage employee vaults. They can access the vaults of any active or suspended user through the Admin Portal.
Capabilities of Vault Admins
Vault admins can perform several actions on an employee's vault:
View the Vault: Access the contents of the vault to review documents.
Download Contents: Download folders and files stored within the vault.
Deactivate/Activate the Vault: Disable or enable user access to the vault as needed.
Get a Vault Link: Generate a link that allows vault admins or the vault owner to access the vault.
Only vault admins can look up employee vaults. Domain admins do not have this ability unless they are also designated as vault admins.
The generated vault link is restricted for use by vault admins and the vault owner only, ensuring secure access control.
The Employee Vault is a robust solution for securely managing and accessing employee documents, offering both convenience and stringent security measures to protect sensitive information.
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