Schedule Settings
Overview
Within this tab, admin users can set the module Label as well as manage the Off-Shift Access restrictions. Break inclusions can also be enabled from this menu.
Off-Shift Access Restriction
MangoApps allows admins to restrict platform access for employees outside of scheduled shift hours or outside assigned office locations (using geofencing). These restrictions ensure organizations comply with labor laws and overtime regulations, prevent unauthorized work, and align with in-office mandates. Employees can still request access by providing consent, ensuring flexibility while maintaining compliance.
In the Restrict Off-Shift Access section, configure the settings.
Admin Configurable Options
User Segment: Target specific groups (static or dynamic segments) who should have off-shift restrictions.
Buffer Time: Grace period around scheduled shifts (default 10 minutes before and after).
Require Consent: Enable/disable the consent prompt and customize its message.
Navigation for Off-Shift Users: Define a restricted version of platform navigation for off-shift users.
Access to content still depends on user permissions and is not blocked.
Notifications continue as per user preferences, even during restricted access.
End User Experience
MangoApps checks the user’s login time against their scheduled shift (plus/minus a configured buffer time).
If the user is within shift hours: Full navigation access is granted based on the user's permissions.
If the user is outside shift hours: The user sees a customizable Consent Prompt (if enabled and configured). Upon consenting, they gain limited navigation access as defined by the admin.
Consent Expiry: Consent must be re-confirmed if the user remains logged in and off-shift for more than 1 hour.
Supported Shift Data Sources:
Kronos
UKG
PDI Workforce
Spectrum (Custom shift data sources are not supported.)
Best Practices For Access Restriction
Clearly communicate restricted access policies to employees to avoid confusion.
Regularly review user segments and shift/location assignments to ensure restrictions are applied correctly.
Customize consent prompts with specific language to match legal and compliance requirements.
Periodically review consent logs for audit and compliance tracking.
See This Feature in Action
Watch the video below to see how access restrictions work in Shifts & Schedules.
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