Guest Users
Overview
MangoApps provides flexible user management through domain-wide permissions and team-level member types. This guide explains the capabilities of Guest Users, the differences between Guest Users and Network Users, and the steps to create and manage Guest Users.
Domain-Wide User Permission Levels
MangoApps supports three main types of domain user permissions:
1. Creator/Administrator (Network Admin)
Full access to all content, users, groups, and projects.
Manages administrative settings and permissions.
2. Network User
Regular users without administrative privileges.
Access can be limited to internal email domains or extended to external addresses by the Domain Administrator.
Can be promoted to Team Admins and/or given limited administrative permissions within the domain.
3. Guest User
Restricted to specific groups and projects they are explicitly invited to.
Cannot access domain-wide content or communications outside their assigned groups/projects.
Permissions at the domain level do not override or apply to permissions at the team level. These operate independently. For more information on Admin Roles, click here.
Capabilities of Guest Users
Guest Users are non-paid, restricted members who interact within the confines of specific groups or projects.
Visibility: Can only view the groups and projects they are invited to.
Communication: Can only communicate with team members within their groups/projects.
Domain Access: Cannot search or view content outside of their groups/projects.
Free Membership: Do not count towards the domain’s subscription cost.
Email Domain: Must have an external email domain (different from the domain owner’s).
Key Differences Between Guest and Network Users
| Feature | Guest User | Network User |
|---|---|---|
Subscription Cost | Free | Paid |
Domain-Wide Access | No | Yes |
Colleague Following | Not Allowed | Allowed |
External Email Support | Required | Optional |
Communication Scope | Restricted to assigned groups/projects | Domain-wide |
Removal Rights | Removable by group/project teammates | Only by Admins |
Team Membership | Can join multiple teams | Can join and create teams |
FAQs About Guest Users
Do I pay for Guest Users?
No, Guest Users are free and unlimited within MangoApps.
Can Guest Users interact with others outside their groups?
No, Guest Users are limited to the groups or projects they belong to.
Can Guest Users access private messages?
Yes, if they are not part of any group, they still retain access to their private messages.
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