> For the complete documentation index, see [llms.txt](https://guides.mangoapps.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://guides.mangoapps.com/admin-guide/domain-settings/translate/glossary.md).

# Glossary

### Overview

The **Glossary** tab allows administrators to manage translation entries, import/export data, and configure settings for optimized translation workflows. Entries in the **Glossary** will override Google Cloud automatic translation within the domain.

<figure><img src="https://1733114811-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-Lclpq021Ai9jH1_X4gO%2Fuploads%2FayIqwxLFOGIQAJTdy1zz%2F03-12-2024-09-23-58.png?alt=media&amp;token=c1fc18f4-3d1d-4874-a742-b95e990211d4" alt="" width="563"><figcaption></figcaption></figure>

Customize translations to fit the specific needs and terminology of your organization. Add a word or phrase to the glossary/table along with the preferred translation of that word in different languages.

***

### **Glossary Tab**

Admins can enable or disable the glossary feature to influence translations:

* **ON**: User-posted content will follow glossary rules.
* **OFF**: Glossary translations will not apply to content.

Admins can show or hide specific languages in the glossary table through the **Show/Hide Languages** option, with default visibility for 10 key languages, including Spanish, French, and Chinese. The table supports sorting and pagination for ease of use.

{% hint style="info" %}
Glossary entries can be added, edited, deleted, or imported via CSV, regardless of the feature’s **ON/OFF** status.
{% endhint %}

***

### **Managing Glossary Entries**

Admins can add, edit, or delete glossary entries.

**Adding Entries**: Clicking **Add** opens a form to input translations. The English field is mandatory.

<figure><img src="https://1733114811-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-Lclpq021Ai9jH1_X4gO%2Fuploads%2F7bT3Wto6Wcf7jDRnwo57%2F03-12-2024-10-18-51.png?alt=media&amp;token=8ef850c9-abf4-4a85-bbe5-6badf731ee48" alt="" width="506"><figcaption></figcaption></figure>

Options include saving or saving and adding another entry. Each addition triggers an API request to update the Google glossary.

**Editing Entries**: Hovering over a row reveals an edit option. Changes immediately update the table and Google glossary.

**Deleting Entries**: Deletes a translation after confirmation, removing it permanently from the glossary.

***

### **Import and Export Options**

Admins have the option to bulk manage glossary entries via CSV file.

<figure><img src="https://1733114811-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-Lclpq021Ai9jH1_X4gO%2Fuploads%2Fv4tL60rd2WWnDadJDcrU%2F03-12-2024-10-08-55.png?alt=media&amp;token=284de8f4-05c6-4705-81b3-91f9c0099843" alt="" width="551"><figcaption></figcaption></figure>

**Import**: Upload a CSV file to add or update glossary entries. Templates and language code references are provided. The first row of the CSV **must** be a header row containing valid language codes. Please  download the provided **'Language Codes' CSV** to access the complete list of valid codes.

{% hint style="danger" %}
Importing a new CSV will **overwrite all existing entries** in the glossary. If you have previously added or imported items, it is recommended to use the **'Export Current Glossary'** option on the top, make any additions or edits to the exported file, and then re-import it.
{% endhint %}

**Export**: Exports the current glossary data for external use. Once requested, admins will receive a notification when the file is ready to download.

***

**Import and Export Logs**

These logs track glossary data changes. For more information on Logs, click [here](https://guides.mangoapps.com/admin-guide/home-1/logs).

<figure><img src="https://1733114811-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-Lclpq021Ai9jH1_X4gO%2Fuploads%2Frc78C96PGdgcgYRmoUzK%2F03-12-2024-10-38-03.png?alt=media&amp;token=752a950c-3160-4fe8-903f-2317e5165bc6" alt="" width="563"><figcaption></figcaption></figure>

**Details Captured**: File name, imported/exported by, date, and status (successful/failed).

**Actions**: Admins can download the file or view details of successful or failed entries.