# Glossary

### Overview

The **Glossary** tab allows administrators to manage translation entries, import/export data, and configure settings for optimized translation workflows. Entries in the **Glossary** will override Google Cloud automatic translation within the domain.

<figure><img src="/files/c3KLmNpg4IQUFfJ1W0vl" alt="" width="563"><figcaption></figcaption></figure>

Customize translations to fit the specific needs and terminology of your organization. Add a word or phrase to the glossary/table along with the preferred translation of that word in different languages.

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### **Glossary Tab**

Admins can enable or disable the glossary feature to influence translations:

* **ON**: User-posted content will follow glossary rules.
* **OFF**: Glossary translations will not apply to content.

Admins can show or hide specific languages in the glossary table through the **Show/Hide Languages** option, with default visibility for 10 key languages, including Spanish, French, and Chinese. The table supports sorting and pagination for ease of use.

{% hint style="info" %}
Glossary entries can be added, edited, deleted, or imported via CSV, regardless of the feature’s **ON/OFF** status.
{% endhint %}

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### **Managing Glossary Entries**

Admins can add, edit, or delete glossary entries.

**Adding Entries**: Clicking **Add** opens a form to input translations. The English field is mandatory.

<figure><img src="/files/tB38YeWjFq74ayV8ZAat" alt="" width="506"><figcaption></figcaption></figure>

Options include saving or saving and adding another entry. Each addition triggers an API request to update the Google glossary.

**Editing Entries**: Hovering over a row reveals an edit option. Changes immediately update the table and Google glossary.

**Deleting Entries**: Deletes a translation after confirmation, removing it permanently from the glossary.

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### **Import and Export Options**

Admins have the option to bulk manage glossary entries via CSV file.

<figure><img src="/files/R2QUo0ZTfzhrKqcpIIxb" alt="" width="551"><figcaption></figcaption></figure>

**Import**: Upload a CSV file to add or update glossary entries. Templates and language code references are provided. The first row of the CSV **must** be a header row containing valid language codes. Please  download the provided **'Language Codes' CSV** to access the complete list of valid codes.

{% hint style="danger" %}
Importing a new CSV will **overwrite all existing entries** in the glossary. If you have previously added or imported items, it is recommended to use the **'Export Current Glossary'** option on the top, make any additions or edits to the exported file, and then re-import it.
{% endhint %}

**Export**: Exports the current glossary data for external use. Once requested, admins will receive a notification when the file is ready to download.

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**Import and Export Logs**

These logs track glossary data changes. For more information on Logs, click [here](https://guides.mangoapps.com/admin-guide/home-1/logs).

<figure><img src="/files/K8oIrh9FTwt4ViEPYIfG" alt="" width="563"><figcaption></figcaption></figure>

**Details Captured**: File name, imported/exported by, date, and status (successful/failed).

**Actions**: Admins can download the file or view details of successful or failed entries.


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# Agent Instructions: Querying This Documentation

If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter:

```
GET https://guides.mangoapps.com/admin-guide/domain-settings/translate/glossary.md?ask=<question>
```

The question should be specific, self-contained, and written in natural language.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.