Overview
The Overview Dashboard in the Auto-Governance Settings provides a detailed snapshot of your organization's content governance status. It offers a variety of charts and metrics to help you understand the freshness, archival status, and upcoming archival schedule of your intranet's content.
Freshness Index
The Auto-Governance engine computes a "freshness index" of the intranet's content, providing valuable insights for domain and governance admins. Key elements of the freshness index include:
Overall Freshness Percentage: A graph showing the overall freshness percentage of the intranet, calculated from the items under governance.
Total Items Under Governance: The count of all items that are currently managed under the auto-governance policies.
Fresh vs. Stale Items: Counts of items that are fresh versus those that are stale or outdated.
Archived Items Graphs: Graphs showing items by content type that were archived in the last 30 days, last 90 days, and last year.
Upcoming Archival Graphs: Graphs showing items that are scheduled for auto-archival by the auto-governance engine in the next 30 days, next 90 days, and next year.
Dashboard Charts
Overall Health
In the Overall Health section, the dashboard displays the status of all items under auto-governance. Fresh items, shown in green, represent the sum total of verified or "fresh items", while "stale items", shown in red, represent the sum total of unverified or outdated items. The freshness index is calculated as (Fresh Items / Total Items) x 100, providing a clear metric of content health.
Archived Items
The Archived Items section allows you to view items from the last 30 days, last 90 days (default), or the last year. A donut chart shows the total number of archived items for the selected time period, including Pages, Files, Wikis, Posts, Libraries, and Courses. The count in the center of the donut represents the sum total of these six item types for the selected time period, with individual counts listed below the chart. Each item type is clickable, redirecting you to the Archived tab with the corresponding item type pre-filled. For a comprehensive view, the View all link takes you to the Archived tab without any filters.
Upcoming Items
The Upcoming Items section also allows you to view items scheduled for archival in the next 30 days, next 90 days (default), or the next year. Similar to the archived items, a donut chart shows the number of items upcoming for archival, including the same six item types. The count in the center of the donut represents the total of these items for the selected time period, with individual counts listed below. Clicking on an item type takes you to the Items tab with the corresponding item type pre-filled, while the View all link provides an unfiltered view of all upcoming items.
The Auto-Governance Overview Dashboard is an essential tool for administrators to monitor and manage the freshness and archival status of their intranet content. By leveraging the detailed charts and interactive elements, admins can ensure that their content remains up-to-date and properly governed.
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