Overview
MangoApps Auto Governance is the engine that works to prevent old/outdated and unverified content from surfacing on your intranet. The governance engine checks for content verification expiry, allows content authors to control the publishing lifecycle for a piece of content via content governing policies, and prioritizes search results. The engine works in a concerted effort so that employees don't see unverified or outdated intranet content. Here are some things the MangoApps Auto Governance Engine can do:
Automatically archive outdated or unverified content.
Enable a digital workplace that your employees trust.
Notify authors and admins to act and review expiring content.
De-prioritize outdated (archived) content in search results.
Compute for the domain admins and team admins the intranet and team's freshness index.
Keep track of the content lifecycle.
Auto governance engine auto-computes the freshness index of the intranet and makes it available to domain and governance admins (admin portal > governance > overview). Key elements of freshness include:
Overall freshness % graph of the intranet computed from the items that are under governance.
Count of total items under governance.
Count of items that are fresh vs. count of items that are stale/outdated.
Graphs of items by content type that were archived in the last 30 days/ last 90 days/ last year.
Graph of items that are upcoming for auto-archival by the auto-governance engine in the next 30 days/next 90 days/next year.
On the dashboard, you will see the:
Overall Health
You will see the overall status of the total items under the auto governance.
Fresh
Sum total of verified or fresh items.
Shown in green color in the graph.
Stale
Sum of total unverified items.
Shown in red color in the graph.
Freshness index
(Fresh items / Total Items) x 100
Archived
You can view the items from the last 30 days, last 90 days, last 1 year. Default is last 90 days.
The donut chart shows the total no. of archived items at the selected time.
Donut includes the following 6 items:
Pages
Files
Wikis
Posts
Libraries
Courses
The count in the center of the donut is the sum total of the 6 items for the time period selected.
The 6 items individual counts are also listed below the donut chart.
Each item is clickable. Upon clicking, the user is taken to the "Archived" tab with "Item Type" pre-filled with Page/File/Wiki/Post/Library/Course.
Clicking on "View all" link will take the user to the "Archived" tab with no filters selected.
Upcoming
You can view the items from the last 30 days, last 90 days, last 1 year. Default is last 90 days.
The donut chart shows the no. of items that are upcoming for archival (via any of the two auto-governance cycles) during the selected time period.
Donut includes the following 6 items:
Pages
Files
Wikis
Posts
Libraries
Courses
The count in the center of the donut is the sum total of the 6 items for the time period selected.
The 6 items individual counts are also listed below the donut chart.
Each item is clickable. Upon clicking, the user is taken to the "Items" tab with "Item Type" pre-filled with Page/File/Wiki/Post/Library/Course.
Clicking on "View all" link will take the user to the "items" tab with no filters selected.
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