Custom Fields

Setting up custom fields for the Media Library

Overview

Custom fields allow you to add specific information to media files and streamline organization in the Media Library. The Files and Media Library modules in MangoApps share these custom fields, enabling consistent metadata across files.

Custom fields can be required, reordered, and even mapped to external APIs for enhanced functionality.

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Adding a New Custom Field

Navigate to the Custom Fields tab and click to open the Setup Custom Fields pop-up.

In the pop-up, click New Custom Field. Enter the name of the field (e.g., "Mockup") in the Field Name text box.

Choose the appropriate field type from the dropdown list. To make this field mandatory when users upload media, check the Required box.

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Enter Field Choices (For Multiple Choice Fields)

If your field type is Multiple Choices, enter options in the text box.

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Editing and Deleting Custom Fields

Editing: To modify an existing custom field, open the Setup Custom Fields pop-up, click the three dots icon next to the field, and select Edit.

Deleting: To delete a custom field, open the Setup Custom Fields pop-up, click the three dots icon next to the field, and select Delete.

Deleting a field only removes its association with media files and does not delete the media itself.

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Reordering Custom Fields

Custom fields can be reordered by dragging and dropping them within the list.

Only fields of type Multiple Choices will appear in the search filters on the User Portal’s Media Library. Adjust the order based on relevance to improve searchability.

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Additional Tips for Custom Fields

• API Mapping: Custom fields can be mapped to external APIs to sync data between systems, helping maintain consistency and streamline updates.

• Mandatory Custom Fields: Custom fields marked as Required must be filled in by users during media uploads, ensuring critical metadata is always included.