Settings

Configuring the domain-wide settings for Media Library

Overview

The Media Library module enables you to make images, videos, audio, and presentation files available to everyone in your company. Media Library acts as the centralized media asset library of photos, videos, podcasts & presentations.

Network admins can change the system default label and other domain-wide settings of the Media Library module.‌

Admin Portal > Modules > Media Library > Settings
  1. Module Label: Enter a custom label for the Media Library module.

  2. UI Options: Customize the UI of the media gallery page on the User Portal.

    • Default thumbnail size:

      • Select the Small option to display small thumbnails for all media files. OR

      • Select the Medium option to display medium thumbnails for all media files. OR

      • Select the Large option to display large thumbnails for all media files.

      • This can be changed by the users as per their preference

    • Thumbnail style:

      • Select the Variable Height option to display the media cards in a variable height layout. The media cards vary in size depending on the dimensions and ratio of each media file - as seen on Pinterest. OR

      • Select the Fixed Height option to display the media cards in a fixed height layout. The media cards are of the same size irrespective of the dimensions and ratio - as seen on Instagram.

      • This can't be changed by the users.

  3. Who Can Upload Media?

    • Any network user can upload: Select to allow any network user to upload media via the Media Library page on the User Portal. If selected, displays the 'Upload New Media' button for all network users on the Media Library module page on the User Portal.

    • Only domain admins and team admins can upload: Select to allow only network admins and team admins to upload media via the Media Gallery page on the User Portal. If selected, network users can still ATTACH media along with their update/post, but they will NOT be able to upload in the Media Library module on the User Portal. If selected, hides the 'Upload New Media' button for only the network users on the Media Library module page on the User Portal.

  4. Who Can Manage New Categories?

    • Any network user can create: Select to allow any network user to create media categories. If selected, displays the 'Manage Categories' option for all network users on the Media Library module page on the User Portal.

    • Only network admins can create: Select to allow only network admins to create and manage media categories. If selected, displays the 'Manage Categories' option only for the network admins on the Media Library module page on the User Portal. If selected, hides the 'Manage Categories' option for only the network users on the Media Library module page on the User Portal.

  5. Who Can Assign Categories To Media Files?

    • Any network user can assign: Select to allow any network user to create media categories. If selected, displays the 'Categories' option for all network users while a user is uploading a media file using the Upload New Media button in the Media Library module page on the User Portal.

    • Only network admins can assign: Select to allow any network user to create media categories. If selected, displays the 'Categories' option to only network admins when they are uploading a media file using the Upload New Media button in the Media Library module page on the User Portal.

  6. Category Settings: Media files attached with a update/post using the Add or Attach button are automatically assigned the 'Auto Collected' category. Media files uploaded via TinyTake are automatically assigned the 'Public' category.

    • Show Auto Collected category items under all media: Mark the checkbox to display media assigned the 'Auto Collected' category in the Media Library module on the User Portal.

    • Show TinyTake files from public media category under all media: Mark the checkbox to display media files from TinyTake attached to your domain in the Media Library module on the User Portal.

  7. Save: Click the Save button to apply the settings to the module.

By default, the media files that have the Visibility attribute as 'Full Company' from public teams and the Network Drive are displayed in the Media Library module on the User Portal.

Media Library module preview on User Portal
  1. Media Library module label set to Magic Media.

  2. Media Library UI option with Default thumbnail size set as Small and Thumbnail style set as Variable Height.

The translate option of your domain in the Admin Portal (Admin Portal > Domain > Translate) MUST be deactivated to edit the module label.

Activating and Deactivating the translate option of your domain in the Admin Portal (Admin Portal > Domain > Translate) resets the custom label text.

FAQs

Media Gallery can contain images, audios, videos and presentations. The multiple file formats supported for each are:

  • Image file format

    • jpg,

    • jpeg,

    • png,

    • gif,

    • bmp

  • Audio file format

    • wav,

    • mp3,

    • wma

  • Video files format

    • mp4,

    • mov,

    • avi,

    • wmv,

    • mpeg

  • Presentation files format

    • ppt,

    • pptx,

    • pptm

To see how these configurations impact the Media Library on the User Portal, see Media Library in the User Portal Guide.

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