Manage
Last updated
MangoApps Administrators Guide
Last updated
MangoApps provides tools for network admins to manage files more efficiently through this Bulk Administration feature.
The Manage tab displays a table containing all network files, along with relevant details when applicable. These details include the file name, file type, creation or upload date, last updated date, file size, status, and whether the file is under governance. Additional information may include associated hashtags, the number of views, pins, likes, and downloads, as well as the team the file belongs to, who created it, and who last updated it.
Network admins can search for files across the domain that they have at least view permissions for. The search supports:
Keyword search: Search by file name or related metadata.
Content search: Search within the actual content of files (if indexing is enabled).
In addition to the stadard search filters (Language, File Type, etc.), admins can apply the following advanced filters:
File Status: Active or Archived.
Governance Status: Under governance or not.
Duplicate Names: Filter to find files with duplicate names using the "Duplicates Only" option.
The system identifies files with similar names as duplicates—even if they have different extensions or appended strings.
For example, the following files would be considered duplicates:
Employee_Handbook.pdf
Employee_Handbook.docx
Employee_Handbook_v1.pdf
Employee_Handbook_Updated.docx
Employee_Handbook_[2023].pdf
Employee_Handbook_copy.pdf
Employee_Handbook_copy1.pdf
MangoApps uses a name variation-based matching algorithm that ignores file extensions and common suffixes when detecting duplicates.
After selecting the desired files, admins can perform bulk administrative actions. This bulk action bar will only appear if one or more file checkboxes are marked.
The following bulk options are available:
Archive files
Add or Remove Governance tags
Set Hashtags
Delete files permanently. Admins can only delete items they have owner permissions for.
Admins can download a CSV file that includes a complete list of files along with insights data, such as:
Number of likes
Number of downloads
Number of views
Number of pins
