Workspace Modules
Overview
By understanding the module tools available in Departments, Groups, and Projects, organizations can select the best workspace for their collaboration needs. While these workspaces share some common tools, they also have distinct functionalities tailored to their specific use cases. This article explores the similarities and differences between the module tools available in these three workspace types.
Similarities Across Departments, Groups, and Projects
File & Document Management
All three workspaces allow users to upload, store, and share files.
Users can set permissions to control access to files.
Activity Feed & Updates
Members can post updates, share announcements, and engage in discussions.
Commenting and reactions are available in all three modules.
Search & Filtering Tools
Users can search for content within each workspace.
Filtering options help refine displayed content based on relevance.
Calendar & Events Management
Each module has a calendar for planning meetings, events, and deadlines.
Members can create recurring events and set reminders.
Permissions & Access Control
Admins can set different levels of access for members.
Public, private, and unlisted settings are available for all three workspaces.
Differences in Module Tools
Task Management
No
No
Yes
Project Health Tracking
No
No
Yes
Milestone Tracking
No
No
Yes
Guest Users
No
Yes
Yes
Wikis & Knowledge Sharing
Yes
Yes
Yes
Polls & Surveys
Yes
Yes
No
Department-wide Communication
Yes
No
No
Cross-functional Collaboration
No
Yes
Yes
AD/LDAP Integration
Yes
No
No
Task Reporting & Analytics
No
No
Yes
Key Takeaways
Projects are the most structured workspace with task management, milestone tracking, and reporting tools.
Groups are designed for peer-to-peer collaboration and include features like guest user access and cross-functional discussions.
Departments serve as formal organizational units, making them ideal for company-wide updates, structured communication, and AD/LDAP synchronization.
Choosing the Right Workspace
If you need to track tasks and deadlines, use a Project.
If you need an informal space for discussions and file sharing, use a Group.
If you need to organize employees by function and share official department news, use a Department.
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