> For the complete documentation index, see [llms.txt](https://guides.mangoapps.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://guides.mangoapps.com/user-guide/media-center/media-gallery.md).

# Media Center Tools

### Overview

The Media Center in the user portal makes it easy to preview and access all media files, including videos, images, and audio. By offering visual previews and a streamlined way to interact with files, users can quickly find, view, and manage media files without extensive searching or navigating through other areas of MangoApps.

<figure><img src="/files/ZKJmUieiSptMpAfFWz28" alt="" width="563"><figcaption></figcaption></figure>

***

### Media Display and Filters

The media display and filter options allow users to easily refine and organize their libraries. Users can narrow down media files using filters to view specific file types or categories, and modify display settings for a more customized view.&#x20;

Various library settings can also be adjusted for a personalized experience. Additionally, bulk actions enable users to perform tasks on multiple media files at once.&#x20;

<figure><img src="/files/mFxOYwpoDsVnJLyIutEO" alt="" width="563"><figcaption></figcaption></figure>

For **administrators**, there’s an option to manage categories, making it easier to organize and keep the library well-structured.

***

### Sharing the Media Center

Users can share their entire media center or individual files with others through a share link. Share links allow team members or groups with permission to view files without needing to search or navigate.

<figure><img src="/files/61Fqc5qMFpsABLvMBwP2" alt="" width="563"><figcaption></figcaption></figure>

***

### Uploading Media to the Center

To upload media to the user's Media Center, navigate to the **Media Gallery** and click **Upload New Media** button.

**Drag and Drop** your file(s) or select **Browse Media** to choose from your computer. Then, click **Next**.

Enter any required details and click **Next** again. Select the folder(s) to save your files in and finish by clicking **Done**.

<figure><img src="/files/nusrm1fcQZPHfYxyohHU" alt="" width="375"><figcaption></figcaption></figure>

A confirmation message will appear at the top of the screen to confirm your upload was successful.

***

### Using the Three-Dot Menu on Media Files

Each media file in the library has a three-dot menu with options to manage or interact with the file. Depending on the file type, additional options will be available.

<figure><img src="/files/ZhxyBthiMNsMTFdPBxks" alt="" width="563"><figcaption></figcaption></figure>

Options include:

**Quick View**: Preview the file. For video files, a playback option is available.

**Pin/Unpin It**: Pin important files for easy access.

**Share**: Share files with colleagues, teams, or through an internal share link.

**Embed Code**: Generate an embed code to include media in other content. You can make the embed size responsive or fixed.

**Download**: Save the file offline.

**Manage Governance**: The governance settings for files and media enable users to bulk manage content by allowing multi-selection for governance, assigning governance during bulk uploads, and removing items from governance, provided they have owner or admin level permissions. Admins can activate governance features by enabling auto-governance under [**Governance > Automation**](https://guides.mangoapps.com/admin-guide/governance/automation) within the Admin Portal.&#x20;

**View Insights**: See how many times the file has been viewed, downloaded, and pinned.

**View Access History**: View who has accessed, modified, or shared the file. The history includes details like:

* Viewed, downloaded, uploaded, shared
* Permissions changes, co-editing sessions, renames, and more

**Set Thumbnail**: <mark style="color:red;">Video file only.</mark> Change the thumbnail or preview image.

**Manage Subtitles**: <mark style="color:red;">Video file only.</mark> Subtitles & transcript can be enabled and auto-generated using Mango AI Engine. Only network admins & intranet admins can perform this action

{% hint style="info" %}
For more information on file level actions, check out the files guide,[ here](https://guides.mangoapps.com/home/mangoapps-user-guide/files/file-level-actions).
{% endhint %}

***

### Video Subtitles

**Automatic Language Selection for Subtitles**

Up to **six** languages are automatically selected for subtitle generation based on user language preferences. These languages are prioritized according to the number of users who have set each language in their profile—the more users with a particular language preference, the higher the likelihood it will appear in the top six.

<figure><img src="/files/9SVa9Mt1oqjvsCMNTSPL" alt="" width="485"><figcaption></figcaption></figure>

If subtitles already exist for a language in the top six, they will not be re-generated. This means that when a new language enters the top six after previous videos have been processed, the available subtitle languages may vary between videos.

**AI Generated Subtitles**

The MangoApps AI Engine will analyze the first two minutes of a video to automatically detect the audio language. Alternatively, users can manually select the audio language from a dropdown list.

Based on the selected or detected language, the AI will generate closed captions/subtitles in all the language preferences set by users in your domain (up to a maximum of six).

Users can edit these subtitles by downloading the generated transcript, making the necessary changes, and re-uploading the updated file under the **Upload Subtitles** section. When uploading, ensure the correct language is selected for the new file.

<figure><img src="/files/auPJcvxlAjrZUL3L86Rz" alt="" width="563"><figcaption></figcaption></figure>

Once the file is successfully uploaded, a "File Successfully Added" notice will appear, and the selected language will briefly highlight in the list.

***

### Pinned Media Files

Quickly access pinned files from the left-hand menu by selecting **Show My Pinned On Top** from the dropdown. The pinned files will display at the top of the center.

<figure><img src="/files/myuTJ9hkW1d1cK573RvC" alt="" width="563"><figcaption></figcaption></figure>

***

### Permission Types

When users **Share** a media file with colleagues, guest users, or via public link, they can set the permission types.&#x20;

<table data-header-hidden><thead><tr><th width="172"></th><th width="117">Owner</th><th width="126">Editor</th><th width="123">Viewer</th><th>Viewer (No Download)</th></tr></thead><tbody><tr><td></td><td>Owner</td><td>Editor</td><td>Viewer</td><td>Viewer (No Download)</td></tr><tr><td>View</td><td>✓</td><td>✓</td><td>✓</td><td>✓</td></tr><tr><td>Upload</td><td>✓</td><td>✓</td><td></td><td></td></tr><tr><td>Download</td><td>✓</td><td>✓</td><td>✓</td><td></td></tr><tr><td>Share</td><td>✓</td><td>✓</td><td></td><td></td></tr><tr><td>Rename</td><td>✓</td><td>✓</td><td></td><td></td></tr><tr><td>Edit</td><td>✓</td><td>✓</td><td></td><td></td></tr><tr><td>Comment</td><td>✓</td><td>✓</td><td></td><td></td></tr><tr><td>Check in/out</td><td>✓</td><td>✓</td><td></td><td></td></tr><tr><td>Publish</td><td>✓</td><td></td><td></td><td></td></tr><tr><td>Move</td><td>✓</td><td></td><td></td><td></td></tr><tr><td>Delete</td><td>✓</td><td></td><td></td><td></td></tr><tr><td>Restore</td><td>✓</td><td></td><td></td><td></td></tr><tr><td>Workflow</td><td>✓</td><td>✓</td><td></td><td></td></tr><tr><td>Sync</td><td>✓</td><td>✓</td><td>✓</td><td></td></tr></tbody></table>

***

### **Media Center Access and File Upload**

The Media Center displays all videos, images, and presentations (PDFs, PPTx) with company-wide access. By default, this includes files uploaded to the network drive and public teams, as these locations are accessible across the organization.

The Media Center is always a subset of the[ **Files** ](https://guides.mangoapps.com/home/mangoapps-user-guide/files)**module**, focusing specifically on videos, images, and presentations with company-wide access. Files can be uploaded from either the **Media Center** or the **Files** module, as MangoApps treats both upload locations the same way.


---

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