Workspaces
MangoApps Workspace Options: Departments, Projects, and Groups
Last updated
MangoApps Workspace Options: Departments, Projects, and Groups
Last updated
MangoApps provides multiple workspace options to facilitate collaboration, communication, and organize employees based on their roles and tasks. The three primary workspace types—Departments, Projects, and Groups—each serve distinct purposes and offer unique features. This guide will help you understand these workspace options and how to choose the best one for your needs.
Departments in MangoApps are structured around an organization's functional units, such as HR, IT, Finance, and Marketing. They provide a dedicated public space for department-specific communication, collaboration, and information sharing.
Centralized Department Pages: Share news, updates, and announcements relevant to the department.
Department Calendar: Manage department-wide meetings, training, and events.
Customizable Pages: Tailor department pages to match business needs.
Integration with AD/LDAP: Sync membership automatically with company directories.
File & Document Management: Store and organize department-specific files securely.
Polls & Feedback Tools: Engage employees with surveys and feedback mechanisms.
Organizing employees by function within the company.
Sharing department-wide updates and policies.
Managing department-specific projects and tasks.
Projects in MangoApps are designed for structured, task-driven collaboration. They allow teams to work together on specific initiatives with defined goals, deadlines, and milestones.
Task Management: Assign tasks, set due dates, and track progress.
Collaboration Tools: Use wikis, posts, and file-sharing for seamless teamwork.
Guest & External User Access: Invite clients or partners securely.
Project Visibility Controls: Public, private, or unlisted settings.
Custom Modules: Enable or disable features like wikis, IM, and reports as needed.
Project Health Tracking: Monitor progress with at-risk and overdue task alerts.
Coordinating cross-functional teams on large initiatives.
Managing ongoing or temporary projects with clear objectives.
Assigning tasks and tracking project milestones.
Groups in MangoApps function as forums where employees can collaborate based on shared interests, job functions, or locations. Unlike projects, groups are less structured and more discussion-oriented.
Casual & Informal Collaboration: Engage in discussions without formal task tracking.
Customizable Access: Public, private, and unlisted group settings.
Knowledge Sharing: Store and share information over time.
Interest-Based Communities: Create groups for hobbies, social causes, or office locations.
Group Calendars: Plan and coordinate group-specific events.
File & Resource Sharing: Upload and manage shared files.
Organizing employees around office locations or job roles.
Creating peer-to-peer discussion forums.
Hosting ongoing conversations without strict task management.
By selecting the right MangoApps workspace, you can enhance productivity, communication, and foster better collaboration across your organization.
Purpose
Organizing employees by function
Managing specific tasks and deliverables
Facilitating open-ended discussions
Best for
Company-wide functional teams
Task-driven initiatives
Informal collaboration and networking
Task Management
Limited
Comprehensive
Minimal
File Sharing
Yes
Yes
Yes
External Users
No
Yes
Yes (guest users)
Calendar
Yes
Yes
Yes
Privacy Settings
Public & Private
Public, Private, Unlisted
Public, Private, Unlisted
Custom Modules
Limited
Extensive
Moderate
Integration with AD/LDAP
Yes
No
No
When selecting the best workspace for your needs, consider the purpose of your collaboration:
Choose a Department if you need a structured, public workspace aligned with your company’s functional teams.
Choose a Project if you are working on an initiative with defined tasks, milestones, and deadlines.
Choose a Group if you want a flexible, informal forum for discussions and knowledge sharing.
