🆕Company Toolbars - Admin
Last updated
Last updated
In the Company Module, admins have access to a variety of tools that streamline content management, post sharing, and page customization.
These tools can be found via the Tools dropdown menu located in the upper right corner of the Company module.
The following options are available:
Generate a link to share the page with other users that have domain access.
Create a new page within the Company module.
Link an external web page accessible by https.
Click this option to return to the page editor and make updates to the currently viewed page. Once the updates are ready, a prompt will appear to push notifications to users before saving and publishing. Optionally, the editor can include comments about the changes they have made. For this option to appear, the notification check box must be selected.
This option allows admins to access the Page Versions pop-up menu. From this menu, admins can view previous version of the current page.
Using the Preview button or the three-dot action menu next to a version, admins can choose to duplicate the version into a new page or revert the current page to that previous version.
Archiving a page will hide it from the list of pages for everyone. The page can still be found when users search for it, however.
Permanently remove the page (except for the Homepage, which must be replaced by another designated home page).
Setting the current page as the Home page will move it to the first position on the far left of the horizontal page selection bar.
When a page is designated as the Home page, it will be locked from the following options:
Archive Current Page
Delete Current Page
Set Current Page as Home (since it is already the Home page)
Choose a new language for the page using the dropdown menu.
This options allows admins to create a page template based on the current page's layout. For information on page templates, click here.
Upon exiting the template editor, the user will be navigated to the Pages settings within the Admin Portal.
This option allows admins to create a copy of the current page, which can either be placed within the Company module or copied into a selected team workspace.
The page content will be cloned and saved in draft mode for review before publishing. Note that attachments and comments will not be cloned. The user duplicating the page will be listed as the author of the new page.
Enable/disable auto governance for the page as well as configure it's governance schedule.
To organize pages, select them by checking their boxes and drag them to the desired position. Pages can be rearranged into a hierarchy dropdown by dragging them above or below other pages or indent them to create a single level of nested pages.
In order for a page to be included in the menu structure, ensure its checkbox is selected.
Within this menu, admins can also copy links to pages for sharing, even if a page is not listed in the menu. Additionally, admins can edit or delete custom pages in the module from this menu.
Deletion and customization options are not available for the following pages:
Posts
Office Locations
Departments
The current Home page does not appear in this list as it will always be in the first position. To reorder or hide the Home page, first set a different page as the Home page from the tools menu.
This option allows admins to view all unpublished page drafts. Pages in draft status are not accessible to end users.
In this menu, admins can see the last editor of each draft, indicated by the user who last locked it. To make further edits, the latest editor must click the "Unlock & Edit Draft" button when hovering over the draft. Once unlocked, the admin can choose to discard, edit, or publish the draft.
Review a list of archived pages. From the pop-up menu, admin users can choose to unarchive a page, delete a page, or copy a link to the page.
This action grants complete Company admin rights to the specified users, enabling them to manage all Company pages.
The Manage Settings feature allows fine-tuning of user interactions and page visibility.
From this section, choose whether or not to display a company banner within the module. The banner will be fixed across all company pages.
Optionally, admins can choose to include a logo icon on the company banner. This setting is only applicable when the company banner image is uploaded and no customization has been done.
The Company module includes a Posts page, which serves as a central hub for all company communications made through the posts feature. A central Posts page offers a convenient, single location for all company communications, making it easier for employees to stay informed without searching through multiple sources. This increases the visibility of important updates and fosters a more connected and informed workplace.
For information on creating Posts, click here.
In addition to the standard post creation settings, the Company module includes dedicated settings for posts specific to this module:
Show view count/acknowledged count on posts: When this setting is turned ON, the count of users who have viewed the post can be seen by everyone who can see the post. For acknowledgement required posts, the count of users who have acknowledged the post will be shown to everyone who can see the post.
Allow users to share comments on posts: Enable two-way communication by allowing users to post questions, comments, and feedback on a company post.
Show posts from users who are non-admins: Display posts by network users alongside admin posts to promote wider participation.
Show posts from public departments: Include this setting to show posts published in public departments alongside domain / intranet admin company posts to everyone.
Show posts from public groups: Display posts from public groups.
Show posts from public projects: Include posts from public projects.
Enable highlighting of posts: Activate this feature to incorporate a dedicated highlight section at the top of chosen post areas such as Home, Newsfeed, and/or Posts page within the Company module. This functionality also allows for customization of the Highlight section's title. Please note that providing a title is mandatory.
Show a widget which consolidates all podcasts: Add a widget listing all voice-enabled posts, allowing users to access audio content.
Allow posts to be subscribed on external apps: Enable users to add voice-enabled posts to external apps, such as Apple Podcasts.
Allow sending SMS for Boost Post & Post Alert: Enable this setting to allow post alerts and boost of posts to be sent out over SMS; subject to users notification settings.
Auto-expire must-read/announcement posts after x Days: Check this setting to set the default auto-expiry for must-read and announcement posts. On auto-expiry, the must read/announcement tag will be removed from the post. The post will still remain available as a regular post within the company module.
When satisfied with the selection, click Save/Cancel to save or discard changes to settings.
