Create a Department
Overview
Departments can represent official company divisions based on job functions (e.g., Marketing, HR, Sales). They provide a centralized hub for department-specific updates, documents, and collaboration. Departments are typically more structured and persistent than Groups & Projects.
Creating a department space consists of 2 steps: Enter Details and Configure Modules.
Enter Details
In this section, admins will define the department details.
Name (Required): Enter a unique name that clearly identifies the department.
Short Description: Provide a concise summary of the department's purpose or what information can be found here. (limit: 2,000 characters).
Upload a Photo: Add a logo or relevant image (250x250 px, <100KB). To exclude an image, uncheck the Show Photo box.
Assign Categories: Choose relevant categories to help users easily find the department.
Set Department Permissions
Public: Anyone in the network can join and participate.
Private: Only department members can view and interact with content.
Allow Non-Members to Post Updates: Check this box to allow non-members to post updates in the department. Non-members can view their own updates and receive notifications for comments on their posts but cannot see updates they did not post.
Assign Department Admins
Select users to manage department settings and content.
The department creator can remove themselves as an admin and add others. If removed, they will no longer be a department admin but can still perform administrative actions while maintaining the Creator role for the department.
Multiple department admins can be assigned at once.
More department admins can be assigned after department creation by visiting the Members module within the department space.
Assign Hashtags
Add relevant hashtags to improve searchability of the department.
Configure Modules
In this step, admins can add modules to the department and configure the module behavior for the space. When enabled, these modules will appear along the left hand side of the department.
Admins for the department can re-arrange the module order by clicking and dragging the modules up and down the list. Each module can also be renamed to suit company purposes.
For information on how modules act within departments, click here.
Modules can be enabled or disabled at any time from the Admin Tools menu within the department.
If you would like to have no side navigation for your department, click Settings next to each module and toggle the Show in Navigation option to OFF. The department photo can also be disabled to completely remove the left hand panel from the department.
Admins for the department can still access these modules via the View Modules option in the Admin dropdown menu.
Once the space has been configured, click Save & Exit. The Department is now ready to use.
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