Simple Links vs. Condition Based Links

Overview

In the Library module, there are two types of configureable links when adding items:

Simple Link: Opens a direct link to a specified URL.

Condition-Based Link: Directs users to different URLs based on specified conditions, such as department, location, or user type.

Only admins can configure these link settings.

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Simple Link

A simple link is a library item set up to open a direct link or URL, which can be either external or internal.

To create a Simple Link in the Library module:

1

Choose the Location

Navigate to the Library module and click on Add Items to open the dialog box for adding new library items.

Select the Library and Category for your new item.

2

Choose Item Type

For Item Type, choose Simple Link. Enter a Title for the link as it will appear in the library.

3

Enter the URL

In the Link field, enter the URL you want users to be directed to. Optionally, add a Description for the link.

4

Set the link Appearance

Choose an Icon Type. If uploading an icon the minimum size recommendation is 50x50px; Recommended size: 200 x200px

5

Open Link In

Choose whether the link should open in a new tab or the current tab.

6

Save

Click Save & Close or Save and Add More to save the item.

Once saved, this Simple Link item will appear in the library. When users click on it, they will be taken directly to the specified URL.

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Condition-Based Link

A condition-based link is a library item with URLs that vary based on specific conditions. If a condition is met, the corresponding URL is opened when the user clicks the link. This allows the same link title to direct different users to different URLs.

To create a Condition-Based Link:

1. Navigate to the Library module, click on Add Items.

2. Select the Library and Category.

3. For Item Type, select Condition Based Link.

4. In the When section, choose the appropriate condition for the link. In the above example, Departments is selected to create links based on department membership.

5. Default Condition (optional): Add a URL to be opened if none of the specified conditions are met.

6. Additional Conditions: Set up specific conditions with associated URLs. In the above example:

   • Sales Department: Users in the sales department will see the link title as “Sales Marketing Page” and will be directed to the pricing and sales marketing site.

   • HR Department: Users in HR will see the link title as “Marketing Website - Conditional Link” and will be directed to the general front page for the marketing website.

7. Add a Description for the link, if desired.

8. Select a Link Color and Icon for easy identification or upload a custom icon. Minimum size: 50x50px; Recommended size: 200px X 200px

9. Choose whether the link should open in a new tab or the current tab.

10. Click Save & Close or choose another save option to finalize.

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Conditions Available for Condition-Based Links

In addition to Departments, other conditions that can be chosen include:

• Title: Based on job titles in MangoApps (can be synced from Active Directory).

• Organizations: Based on assigned organizations in the Users module.

• Platform: Differentiates between web and mobile access.

• Projects: Allows specific links for users in different projects.

• Groups: Specifies different links for users in various groups.

• Office Locations: Provides links based on location group membership.

• User Type: Distinguishes between network users and guest users.

• Custom Fields: Uses custom fields created in user profiles to set conditions for specific links.

Multiple conditions can be included, enabling tailored access for different users. For example, if a user belongs to both Sales and HR, they will see both department-specific links. If a user does not meet any specific condition, they will be directed to the default link if one is set.