# Add Items to a Library

### **Overview** <a href="#add-items-to-a-library" id="add-items-to-a-library"></a>

Admin users can add various types of items—such as forms, files, posts, wikis, and links—to specific categories within the Library module as well as edit or delete current library items.

<figure><img src="https://1570117564-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-LjKTG8tJVFEuapHmLNC%2Fuploads%2Fj4MxGUuqsgSPcHwOUiMa%2F14-11-2024-09-33-59.png?alt=media&#x26;token=4dc92fbb-9a7a-4ec4-a804-08e151b3f22f" alt="" width="563"><figcaption></figcaption></figure>

***

### Add Items to a Library

In the **upper right-hand corner** of the screen, admins will have access to the **Add Items** button. Clicking this button will open the **Add Library Items** pop-up menu.

<figure><img src="https://1570117564-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-LjKTG8tJVFEuapHmLNC%2Fuploads%2FcvEmSZoDqZ92FPQdfRL6%2Fezgif-5-f010577ef2.gif?alt=media&#x26;token=243e670d-b46f-4e1a-ad06-79074c5325e3" alt="" width="563"><figcaption></figcaption></figure>

From within this menu, choose the **Library** where the item is to be added. Select the **Category** within that library. Then, choose the **Item Type**.

The Library module supports various item types, depending on the [Library Type](https://guides.mangoapps.com/mangoapps-administrators-guide/module-settings/libraries#creating-a-new-library) chosen by the admin when setting up the library space:

* **Form**: Add forms that have been shared within the company.
* **File**: Add files that are either publicly accessible within the company or within **public teams**. Files **must** be uploaded to the [Files module](https://guides.mangoapps.com/mangoapps-user-guide/files/files) beforehand.
* **Post**: Add posts that have an audience or company-wide or are within public teams.
* **Wiki**: Add wikis that are accessible within public teams.
* **Image or Video**: Supported media formats include jpeg, jpg, png, svg, mpeg, and mp4. <mark style="color:red;">**This options is only available and the only option available for the Image and Video type library.**</mark>
* [**Simple Link**](https://guides.mangoapps.com/mangoapps-user-guide/libraries/simple-link-vs.-condition-based-link): Create a direct link to a specific URL.
* [**Condition Based Link**](https://guides.mangoapps.com/mangoapps-user-guide/libraries/simple-link-vs.-condition-based-link): Create a link that opens a specific URL when a certain condition is met.

Click **Save & Close** to immediately add the item or, to continue adding more items, click the **Save and Add More** button.

{% hint style="info" %}
Forms, Files, Wikis, and Posts will automatically inherit their title and description from the original place they were created/uploaded.
{% endhint %}

***

### Drag-and-Drop to Add Items

Adding items is made easy with the Libraries' drag-and-drop feature.

**Drag and Drop Files**: Upload one or multiple files directly into a library category.

<figure><img src="https://1570117564-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-LjKTG8tJVFEuapHmLNC%2Fuploads%2F4JdPr1LQjpUazIodZdLS%2Fezgif-2cbc2d45b9c62b.gif?alt=media&#x26;token=3c3cbc75-e237-4c0d-b440-6450410689c6" alt="" width="563"><figcaption></figcaption></figure>

**Drag and Drop URLs**: Drop a browser address bar link into a library to instantly create a new link item.

<figure><img src="https://1570117564-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-LjKTG8tJVFEuapHmLNC%2Fuploads%2FFojfn83tOHvZ7Wltw3fr%2Fezgif-22870797bd8562.gif?alt=media&#x26;token=e7d19143-734a-4038-a59b-2d2ed945358f" alt="" width="563"><figcaption></figcaption></figure>

* **Upload New Versions**: If a file with the same name already exists, it can be saved as a new version or renamed automatically.

Thumbnails, descriptions, and metadata (such as **Updated By** and **Updated At**) are displayed automatically to give more context.

***

### Editing Items

Once an item has been uploaded to the library, admins will have the option to Edit, Delete, and/or Copy the Library link.&#x20;

<figure><img src="https://1570117564-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-LjKTG8tJVFEuapHmLNC%2Fuploads%2Fq3UPuipm6kdxMfvaURob%2Frhteryte.png?alt=media&#x26;token=da785869-f7f7-4371-b4fd-996f580dec82" alt=""><figcaption></figcaption></figure>

Clicking **Edit** opens the Edit Library Item pop-up menu. From here, admins can update the item's library location and category, as well as modify its inherited title and description. Conditional links and URLs for linked items can also be adjusted in this menu.

{% hint style="danger" %}
Item types **cannot** be changed from the edit menu. To change the item's type, it must be deleted and re-uploaded.
{% endhint %}

***

#### Deleting Items

When items are deleted from the library, the following occurs:

* Linked items within the library **will** be deleted and removed from the domain unless linked elsewhere.
* Other item types, such as forms, documents, etc., will remain in their original locations (e.g., teams, other modules) and will **not** be removed from the domain.
