Modules within Groups/Projects
Last updated
Last updated
By understanding the module tools available in Groups and Projects, organizations can select the best workspace for their collaboration needs. While these workspaces share some common tools, they can be configured to display distinct functionalities tailored to their specific use cases.
Below is a list of available modules for Groups and Projects. Most modules are similar to their full-domain versions, but a few are exclusive to these workspaces. The workspace-specific modules are listed at the end.
Manage, measure, and scale personalized learning experiences for members. The Learn module within a Group or Projects allows admins to add courses directly targeted for team learning.
Allows users to upload, store, and share files. Users can set permissions to control access to files.
Manage and share media assets like images, videos, and presentations within the workspace. Members can upload, organize, and collaborate on media files.
Members can post updates, share announcements, and engage in discussions. Commenting and reactions are available in both Groups and Projects.
Members can create and share rich text updates, articles, and important information. Posts can be categorized, tagged, and interacted with by other members.
Enable teams to create and share customized content pages that serve as resource hubs or landing pages for key information. Admins can design pages with text, images, videos, and embedded tools to enhance team collaboration and engagement.
Create, manage, and monitor structured data records for tracking various work-related activities such as project progress, issue resolution, and reporting.
Enhance productivity by assigning and tracking tasks within the workspace. Create, prioritize, and set deadlines for tasks while monitoring progress through visual task boards or lists.
Include a team calendar for planning meetings, events, and deadlines. Members can create recurring events and set reminders.
Encourage collaboration within the team workspace by allowing a space for ideas and voting for only members of the workspace.
Conduct polls and voting within a workspace. Members can create, participate in, and analyze ballot results to facilitate decision-making.
The Leaderboard module in Mango’s Group Workspaces provides insights into member activity and engagement within a group. It highlights the top contributors, the most engaged members, and other relevant statistics to help group administrators recognize participation and encourage collaboration.
The module consists of multiple ranking tabs to evaluate group engagement:
Top 10 Contributors – Lists members with the highest number of updates (posts, comments, or interactions).
Top 10 Replied To Members – Shows members who received the most replies.
Top 10 Popular Members – Highlights members who are frequently engaged with by others.
Top 10 Mentions – Displays members most frequently tagged or mentioned in discussions.
The leaderboard allows users to filter data by different timeframes as well.
Each leaderboard entry includes:
Rank position (1st, 2nd, etc.)
Member’s profile picture and name
Activity bar indicating contribution level
Total number of updates or interactions
Clicking the tally bar provides detailed insights into the selected metric.
This feature offers several benefits, including encouraging healthy competition, recognizing and rewarding active participants, helping admins monitor engagement, and identifying key contributors who drive discussions.
The Members Module in the Mango group workspace allows administrators and members to manage team participation, track activity, and interact with other members.
Viewing Members
This module lists all current members along with their roles, join dates, and last active date. A Quick Find search bar helps in locating specific members. Members can also be filtered using the Show: All Members dropdown.
Managing Members
Admins have control over managing members through the three-dot menu (⋮) next to each member’s name. The following options are available:
Follow: Stay updated with the member’s activity in the workspace as well as within the domain (except for private workspaces the following member is not a part of).
Remove Member: Remove a user from the workspace if they no longer need access.
Make Admin: Grant administrative privileges to a member, allowing them to manage the group.
Adding and Following Members
Click Add Members to invite new users to the workspace, if admins have granted permission.
The Follow All Members option lets users stay updated on all workspace activities.
Roles & Permissions
Team Admins: Have full control over member management, permissions, and workspace settings. While network admins have most administrative powers within a group/project, they are not given full team admin permissions by default. A user can be both a network and team admin.
Regular Members: Can view and interact with content but have limited management capabilities.
The Chat Module in Mango enables team members to communicate in real time within a workspace. Users can send text messages, share images, and manage conversations with various tools.
This module is only available if a workspace has less than 1000 members.
Click on the Chat Tools dropdown menu to access options for managing messages:
Start Chat – Begin a conversation in the group chat.
Copy Messages – Copy selected messages for reference.
Delete Specific Messages – Remove selected messages from the chat.
Delete All Messages – Clear the entire chat history for the workspace.
The Search in Chat option allows you to find specific messages or keywords within the conversation.
Messages show timestamps and indicate whether they were sent from the web or another device.
If the Chat Module is enabled within the domain, users will be redirected to the workspace's chat within the Chat Module.
Custom links allow workspace admins to provide quick access to external resources, documents, or important pages directly from the workspace navigation menu.
Label (Required): Enter a name for the link (maximum 50 characters). This will be displayed in the navigation menu.
Description: Add a brief description (up to 500 characters) to provide more context about the link.
Icon: Choose an icon to visually represent the link in the menu.
URL (Required): Enter the web address the link should direct users to.
Choose How the Link Opens: Use the Open in dropdown to select whether the link should open in a New Tab or the Current Tab.
Save the Custom Link: Click Save to add the link to the workspace navigation menu. If needed, you can edit or remove the link later from the Custom Links settings.
Ensure that the URL is valid and accessible by all intended users.
Before linking to an internal MangoApps page, ensure that users have the necessary permissions to access it. For external links, it’s recommended to use the "New Tab" option to prevent users from leaving your MangoApps domain.
For best practices on linking to internal MangoApps pages, refer to our guide on MLinks and Best Practices.
This module works in conjunction with the Tasks workspace module to create reports for users to review in regards to task or project completion. The Tasks module must be enabled for the reports module to show. The reports module offers three menus: Task Report, Schedule Report, and Activity to Task Report.
Task Report
The Task Report feature in workspace Reports helps users generate detailed reports on project tasks by applying filters and sorting options. Users can set a date range and filter tasks based on status (e.g., started, finished, rejected), type (e.g., onboarding, documentation, maintenance), priority (low to urgent), and completion status (pending or completed). Additional filters include due dates, milestones, and responsible team members. Tasks can be sorted by priority in ascending or descending order.
Once filters are set, click the Generate Report button to create a structured report to track progress, manage workloads, and ensure timely task completion. These reports can be exported by clicking the Export CSV or Print report as PDF button.
Schedule Report
View the list of reports which have been scheduled over a selected time period.
Activity to Task Report
The Activity to Task Report in the workspace Reports module tracks tasks created from activities within a project, such as updates made in the workspace News Feed. Users can generate a report by selecting a date range and applying additional filters if needed.
The report displays key details such as the activity description, the person who initiated it, the task creation date, project name, task owner, task ID, and its current status. It also includes columns for delivery and acceptance dates if applicable. The report can be exported as a CSV or PDF for further analysis or sharing.
