# File Retention Reminders

### Overview

By default, network and team admins receive a **reminder notification 60 days prior** to a scheduled deletion date for projects, groups, departments, opportunities, and network drive files.

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### File Deletion Reminders

A new filter, **Files Pending Auto Delete**, appears on the Files module page, listing all files up for auto-deletion within 60 days. The file details page will also display an **Auto Delete On** field.

Depending on the user role:

* **Network admins**: See all files pending auto-deletion.
* **Team admins**: See files pending auto-deletion for teams they administer.
* **Network users**: See pending deletions for their **My Drive**.

#### Smart Reminder Notifications

* The system sets a **Smart Reminder** 60/30/7 days before auto-deletion.
* Network and team admins can edit their reminders in **Settings > Smart Reminders**.
* Reminders are **aggregated** to avoid spam—users receive a **single notification** instead of multiple reminders per file.

**In-App & Email Notifications**

* In-app notifications aggregate file deletion counts at **60/30/7 days**.
* Email notifications are sent to the **primary email address** associated with the user.

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### Smart Reminder Configuration

To edit Smart Reminders:

1. Go to **Settings > Smart Reminders**.
2. Enable/disable Smart Reminders for file retention.
3. Choose the days and time for notifications.
4. Save the settings.


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