File Retention Reminders
Overview
By default, network and team admins receive a reminder notification 60 days prior to a scheduled deletion date for projects, groups, departments, opportunities, and network drive files.
File Deletion Reminders
A new filter, Files Pending Auto Delete, appears on the Files module page, listing all files up for auto-deletion within 60 days. The file details page will also display an Auto Delete On field.
Depending on the user role:
Network admins: See all files pending auto-deletion.
Team admins: See files pending auto-deletion for teams they administer.
Network users: See pending deletions for their My Drive.
Smart Reminder Notifications
The system sets a Smart Reminder 60/30/7 days before auto-deletion.
Network and team admins can edit their reminders in Settings > Smart Reminders.
Reminders are aggregated to avoid spam—users receive a single notification instead of multiple reminders per file.
In-App & Email Notifications
In-app notifications aggregate file deletion counts at 60/30/7 days.
Email notifications are sent to the primary email address associated with the user.
Smart Reminder Configuration
To edit Smart Reminders:
Go to Settings > Smart Reminders.
Enable/disable Smart Reminders for file retention.
Choose the days and time for notifications.
Save the settings.
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