Ballot Tools
Overview
The Ballots module in MangoApps makes it simple to conduct team-wide or organization-wide voting on topics such as leadership elections, process approvals, or decision-making tasks. Whether you're voting on people or documents, you can set voting periods, upload materials, and manage ballots with ease.
Viewing Ballots
The ballot table gives you a snapshot of ballot activity and direct access to key functions, making it easy to monitor and manage organizational decisions.
On the Ballots screen, you will see:
Title – The name of the ballot.
Item – Indicates whether the ballot is for a Person (election) or a Document (approval).
Opening Date and Closing Date – The timeframe during which voting is open.
Status – Displays whether the ballot is:
Not Yet OpenOpenClosed
Views – The number of times the ballot has been accessed.
Comment Count – Shows the number of comments submitted (visible below the title).
You can also filter ballots using the dropdown menus at the top right:
View: All, Open Ballots Only, Closed Ballots Only, Approved Ballots Only
Published: All Time, Last 1 Year, Last 6 Months, Last 3 Months, This Month, This Week
Ballot Actions Menu (3-dot menu)
Click the 3-dot icon to the right of a ballot to access additional tools (if you have the necessary admin or creator permissions). Once a ballot is created, you can access management tools via the three-dot menu next to each ballot:
Edit Ballot: Available only if the ballot is still open.
View Ballot History: See a full audit trail of changes. Not available for closed ballots.
Change Voter List: Modify eligible voters. Only available while the ballot is open. Choose to allow all team members or select specific individuals.
View Ballot Results: See voting outcomes, subject to your configured visibility rules.
Export Results: Download results as an Excel file.
Delete Ballot: Only the ballot creator or an admin can delete a ballot.
Reopen Ballot: If a ballot has closed, the creator or an admin can reopen it. Reopening ballots is not recommended for election-style voting.
Voting on a Ballot
If you are part of a team that has been included in a ballot:
The ballot will appear on your News Feed.
Click View Ballot.
Choose your vote option.
Optionally, add a comment.
Click Submit to cast your vote.
Ballots are not anonymous. Voter names and choices are visible based on the result settings. This promotes transparency in the process.
Viewing Ballot Results
Results can be accessed by clicking on the three-dot menu and selecting View Ballot Results or by accessing the Ballot Tools dropdown menu upon clicking on a ballot.
Based on the user's permission level:
Detailed results will show how each person voted.
Summary results will provide only vote totals.
Visibility of results can be limited to:
All members
Voters only
Admins only
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