Workspace Toolbars
Last updated
Last updated
MangoApps workspaces, Projects, Departments, and Groups, share similar toolbars that provide essential tools for managing users and settings. Understanding and utilizing these toolbar options allows both end users and admins to manage their domain workspaces efficiently. Whether adding users, configuring settings, or automating processes, these tools ensure seamless collaboration and organization.
The workspace toolbar provides several options to enhance collaboration and management. These options may vary depending on the enabled modules within a workspace and permissions set within the Admin Portal for the chosen workspace.
Click the Workspace Tools dropdown menu to access the following options:
Add Network Users: Invite existing users to the workspace. Users can choose users from a provided list or bulk import users via CSV/XLSX file.
Add Guest Users: Invite external collaborators with limited access. Unavailable for Departments.
Get Share Link or Email: This option will display the workspace url and email address for user access.
User Notification Preferences: Adjust notification settings for workspace activities. These settings will not overwrite individual user preferences. Unavailable for Departments.
Assign Categories: Structure and label the workspace to enhance search efficiency within the domain.
Leave Project: This option allows users to leave the workspace if they desire. Unavailable for Departments.
Depending on the workspace modules, additional options related to specific features may appear in the toolbar.
A Note on Departments: Departments serve as public workspaces, so users don’t always need to be added or removed. However, if necessary, this can be managed through the Manage Users settings in the Admin Portal.
Admin and Team Admin users have access to an expanded toolbar with additional settings and management tools.
This option takes the admin back to the Edit Workspace wizard, where they can update workspace settings and module configurations.
Disabling a module does not delete its information or activity. All data remains intact and can be accessed again by re-enabling the module.
These settings allow workspace admins to manage invite & join options, guest user permissions, mentions, landing pages, and default notifications.
Invite & Join Settings: Admins can control options such as allowing users to invite coworkers to the workspace, allowing guests (where applicable) to invite others to the workspace, and permitting non-members to send join requests to private teams (which will require admin approval). Departments will only have invite options for allowing network users to invite coworkers to the department workspace.
Guest User Settings: Admins can manage guest user permissions, including allowing guest access to the workspace and assigning specific module permissions. Additionally, admins can grant read-only access to the entire workspace for guest users. This feature is not available for Departments.
Mention Settings: Admins can decide if a workspace can be @mentioned. If enabled, admins can create a Project Alias, a user-friendly identifier that will be used to generate the project’s email address and will also appear in the project’s link.
Landing Page Settings: Admins can choose which page users will see first when accessing the workspace. By selecting “Default” from the dropdown, the first module in the left navigation bar will be the landing page. Any custom pages created within the workspace will also appear in the dropdown menu.
Task Settings (Projects Only): Admins can configure task settings for tasks created and assigned within a Project workspace. For more information on the Tasks feature, click here.
Default Notification Settings: Admins can configure default notification preferences for users in the workspace. These settings will not overwrite individual user preferences.
File Settings (if enabled)
Configure permission settings, custom fields, and visibility options.
Media Gallery Settings (if enabled)
Manage settings for workspace media.
Embed & Share Join Link
Generate an embed link for workspace access.
Embed Workspace Feeds
Create an embed code for viewing the workspace newsfeed.
Membership Automation
Automate user management within the workspace.
Configure Integrations
Connect external tools and services.
Configure Banners
Set up banners for announcements and branding.
Convert to Project (Groups only)
Transform a group workspace into a project.
Transfer Owner Rights
Assign ownership permissions to another workspace member.
Admin Reports
Schedule and generate workspace reports.
Merge
Combine multiple workspaces.
Export
Download data, member information, or chat history (if chat is enabled).
Archive
Store the workspace for future reference while making it inactive.
Open in Admin Portal
Access advanced admin settings in the main portal.