# Post Planning Calendar

### Overview

The **Post Planning Calendar** is a tool for planning, organizing, and tracking all your company’s upcoming communications. It gives you and your team a complete view of **post ideas, drafts, and scheduled posts** in one place.

<figure><img src="/files/f8OglYCwiE9YbK5Lumr2" alt="" width="563"><figcaption></figcaption></figure>

The Post Planning Calendar provides a **calendar-based view** of all communications in progress within the **Posts module**. From this calendar view, you can see:

* **Post Ideas** (blue tag)
* **Drafts** (grey tag)
* **Scheduled Posts** (yellow tag)
* **Overdue Items** (red tag)

Each entry shows the **title, status, audience, and planned/scheduled date**, making it easy to track what’s coming up.

<figure><img src="/files/OBr25XOQFE1XKKDfLTpQ" alt="" width="563"><figcaption></figcaption></figure>

***

### Planning Views

The calendar works with special filters to show the content that matters to you:

* **All Planned (Admins only):**\
  Shows every idea, draft, and scheduled post across the company.
* **My Planned (All users):**\
  Displays only posts you’ve created.
* **Team-Level Planning:**\
  Team admins see all team-targeted posts, while members see only their own.
* **Company Posts Page:**\
  Provides list-only views for company-wide posts.

***

### Calendar View Options

You can view the calendar by **Day, Week, or Month**:

* **Day View:** Displays featured images for each post and shows posts in half-hour time slots. If multiple posts share the same time, a **“+N more” link** lets you see all of them.
* **Week View:** Shows seven days in a row, broken into 30-minute intervals.
* **Month View:** Provides a high-level overview of the entire month. Posts are listed in chronological order with **+N more** links for busy days.

***

### List View

If you prefer a tabular view, switch to **List Mode**.&#x20;

<figure><img src="/files/DfBBlAt9K09zOjN8wPwd" alt="" width="563"><figcaption></figcaption></figure>

The list shows sortable columns for:

* Title
* Status (Idea, Draft, Scheduled)
* Audience
* Creator
* Planned/Scheduled Date

From here, you can **edit, convert, or delete** post ideas directly as well as manage upcoming posts.

***

### Drag-and-Drop Scheduling

The Post Planning Calendar supports **drag-and-drop** so you can quickly reschedule posts:

* **From Unplanned → Calendar:** Assigns a publish date.
* **From Calendar → Unplanned:** Removes the publish date.
* **Within Calendar:** Move posts to a new date or time slot.
* **Scheduled posts:** Rescheduling updates the publish date automatically.

<figure><img src="/files/r6FYKiyH0g6rGNzUOrEW" alt="" width="563"><figcaption></figcaption></figure>

{% hint style="info" %}
Drag-and-drop behavior in the planning calendar adapts to **post approval** statuses to preserve workflow integrity.&#x20;

For posts in **Pending Approval**, moving the post from the calendar to the Unplanned list automatically **cancels the approval workflow** and changes the status to **Declined**. Moving the post within the calendar to change only the scheduled date updates the date while keeping the post in Pending Approval.&#x20;

Moving a post from the Unplanned list **back into the calendar** assigns a scheduled date and keeps the post in **Pending Approval**.

<mark style="color:red;">**Posts in Pending Moderation**</mark> <mark style="color:red;">**cannot**</mark> <mark style="color:red;">**be dragged or moved within the planning calendar**</mark>, ensuring that posts awaiting moderation remain locked until review is complete.&#x20;

Posts in **Declined** status can be dragged and moved freely within the calendar, similar to Draft or Idea posts. Moving a declined post **does not** change its status.
{% endhint %}

***

### Overdue & Overload Indicators

**Overdue Items:** If a planned publish time has passed, the calendar marks the post with an **Overdue tag** in red.

<figure><img src="/files/pCGWwOH0kVLcwxclCheY" alt="" width="563"><figcaption></figcaption></figure>

**Communication Overload Warnings:** If multiple posts target the **same audience at the same time**, the calendar shows a red warning so you can stagger communications. This warning **does not** prevent posts from being scheduled at the same time.

<figure><img src="/files/UBWTApc4eey1NIJOPwsn" alt="" width="419"><figcaption></figcaption></figure>

***

### Unplanned Section

Posts without a date appear in the **Unplanned list**. From here you can:

* Drag them into the calendar to schedule.
* Bulk-select and delete them.
* Keep track of ideas and drafts waiting to be planned.

<figure><img src="/files/XN1SvGcMMs1kskOwPDoE" alt="" width="563"><figcaption></figcaption></figure>

***

### Best Practices

* Review the calendar regularly to ensure coverage is balanced across teams.
* Use **Overload Warnings** to prevent message fatigue.
* Convert **important ideas** into drafts early for content development.
* Rely on the **Unplanned list** to capture brainstorms and fill future gaps.


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