🆕Post Planning Calendar

Overview

The Post Planning Calendar is a tool for planning, organizing, and tracking all your company’s upcoming communications. It gives you and your team a complete view of post ideas, drafts, and scheduled posts in one place.

The Post Planning Calendar provides a calendar-based view of all communications in progress within the Posts module. From this calendar view, you can see:

  • Post Ideas (blue tag)

  • Drafts (grey tag)

  • Scheduled Posts (yellow tag)

  • Overdue Items (red tag)

Each entry shows the title, status, audience, and planned/scheduled date, making it easy to track what’s coming up.


Planning Views

The calendar works with special filters to show the content that matters to you:

  • All Planned (Admins only): Shows every idea, draft, and scheduled post across the company.

  • My Planned (All users): Displays only posts you’ve created.

  • Team-Level Planning: Team admins see all team-targeted posts, while members see only their own.

  • Company Posts Page: Provides list-only views for company-wide posts.


Calendar View Options

You can view the calendar by Day, Week, or Month:

  • Day View: Displays featured images for each post and shows posts in half-hour time slots. If multiple posts share the same time, a “+N more” link lets you see all of them.

  • Week View: Shows seven days in a row, broken into 30-minute intervals.

  • Month View: Provides a high-level overview of the entire month. Posts are listed in chronological order with +N more links for busy days.


List View

If you prefer a tabular view, switch to List Mode.

The list shows sortable columns for:

  • Title

  • Status (Idea, Draft, Scheduled)

  • Audience

  • Creator

  • Planned/Scheduled Date

From here, you can edit, convert, or delete post ideas directly as well as manage upcoming posts.


Drag-and-Drop Scheduling

The Post Planning Calendar supports drag-and-drop so you can quickly reschedule posts:

  • From Unplanned → Calendar: Assigns a publish date.

  • From Calendar → Unplanned: Removes the publish date.

  • Within Calendar: Move posts to a new date or time slot.

  • Scheduled posts: Rescheduling updates the publish date automatically.


Overdue & Overload Indicators

Overdue Items: If a planned publish time has passed, the calendar marks the post with an Overdue tag in red.

Communication Overload Warnings: If multiple posts target the same audience at the same time, the calendar shows a red warning so you can stagger communications. This warning does not prevent posts from being scheduled at the same time.


Unplanned Section

Posts without a date appear in the Unplanned list. From here you can:

  • Drag them into the calendar to schedule.

  • Bulk-select and delete them.

  • Keep track of ideas and drafts waiting to be planned.


Best Practices

  • Review the calendar regularly to ensure coverage is balanced across teams.

  • Use Overload Warnings to prevent message fatigue.

  • Convert important ideas into drafts early for content development.

  • Rely on the Unplanned list to capture brainstorms and fill future gaps.

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