Instructor Experience

Instructor-Led Training & Management
MangoApps allows you to create Instructor-Led Training (ILT) courses and manage the sessions in the course. Sessions of both types webinar/online and classroom are supported on the platform
Create Virtual/Classroom ILT Courses
Create a ILT course by providing all the required & optional fields like title, video introduction, description, category, instructor, certificate and the custom fields that have been setup for your domain
When creating a ILT course select delivery mode as “Instructor-Led Training”
Use the video introduction to post an overview of the course
Use the credit hours the learner would earn on completing the course
Use the certification fields to assign the certificate the user would get & it’s validity on completing the course
Use the hashtags field to enter keywords for the course to make it easy to find the course using search
Use the visibility field to decide which set of employees can see the course in the course catalog
Use the auto-archive settings to automatically archive the course after X months/years (if needed)
Self-Paced Course Resources
A course can have a resource section that allows LMS admins/instructors to share reading material with users to prepare for the course
Resources section can include PDFs, Videos and documents of any type
Ability to view resources online and download is supported
ILT Course Visibility & Access
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ILT courses support the same visibility values as self-paced courses. These include
Private – The ILT course is not visible in the course catalog. A link of this course is needed to see & take a private course
Specific Users – The ILT course is visible in the course catalog only to the users who are added here
Specific Teams – The ILT course is visible in the learn module of teams that are listed here and in the course catalog to the members of the team
Specific Locations – The ILT course is visible in the course catalog to users who belong to the locations listed here
Entire Company – The ILT course is visible to everyone in the company
Public – The ILT course is visible  to everyone on the internet and also to everyone in the company
Visibility effectively controls who can view the course in the course catalog.
The user may still be able to take the course if they are given a direct link to the ILT course that they are able to access it (e.g.,  link to a course in public team that they aren’t a member of) based on the auto-enrolment setting of the course
ILT Course Enrolment
LMS admin/instructor can prevent users from enrolling in courses by themselves
Ability to share instructions on how to take the course can be shared by the LMS admin/instructor
When self-enrolment is turned off for a ILT course, users will not see an action to enrol for a session
ILT Pre-requisite Courses
One or more courses (Self-Paced, ILT) or curriculum can be set to be completed before starting the ILT course
This is an optional list and allows instructors to enforce a learning path for users
ILT Course Session Creation & Management
Domain admins, learn module admins & instructors can create unlimited number of sessions for a ILT course
A session is created by giving it title, start date/time, end date/time, instructor, max enrolment capacity and choosing a type of ILT session – Classroom, Webinar or Both
The instructor for a session is picked from the list of instructors already assigned to the course
Admin/instructor has capabilities to filter sessions by time & office locations.
Admin/instructor can clone a session. Session properties will be copied over. Users in the session will not be copied.
Use session search to find users in any session or the session itself
ILT Course Enrolment Capacity Management
Admin/Instructor can optionally set the max number of allowed learners in a session
Max capacity helps restrict the maximum learners that can be enrolled per session
ILT Course Learner Management
Admin/Instructor can add users to the ILT course as they can do for self-paced courses
Admin/Instructor can also add or remove users from a session or leave it up to the users to self-enrol
Admin/Instructor can change the session of a learner. A learner can be part of only 1 session in a course at this time
ILT Course & Session Editing
Course Editing
Course info & sessions can be edited at any time by the domain admin, instructor and designated learn module admins
All the information in course info & sessions in the ILT course can be edited
Delivery mode can’t be added if the sessions have be setup
Editing a course that is already published will  automatically hide it (temporarily) from the course catalog for the duration while it is being edited, to avoid learners to start or resume it while it is being edited. After the edit is complete the course will again automatically become available in the course catalog as before.
Session Editing
All properties of the session can be edited by the admin/instructor
When a session  details are changed or deleted, the admin/instructor will have an option to notify the enrolled learners via a private message
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Courses I’m Instructing
Instructors of courses can view & manage their course, do user assignment to courses & sessions, view course as a learner and do course/curriculum management
Courses List for Instructors
Users who are an instructor on one or more courses/curriculums will see a tab in the Learn module called “Courses I’m Instructing”
‘Course I’m Instructing’ will list all the courses (self-paced, ILT) and curriculums for which the user is the instructor
Each course card in the ‘Course I’m Instructing’  takes the instructor to the course/curriculum details page with instructor privileges
Note that the "Courses I'm Instructing" Tab will not appear if you have not created a course yet.
 
Course Actions Available to Instructors
Instructor’s cannot create new courses but they can  perform the following actions on the course where they are the instructor
Instructor of a Self-Paced Course
Edit Course Info
Course info can be edited at any time by the instructor
All the information in course info for self-paced courses can be edited
Delivery mode can’t be edited once the course has content added to it
Edit Course Content
Course content can be edited at any time by the instructor
Editing course content that is already published will  automatically hide it (temporarily) from the course catalog for the duration while it is being edited, to avoid learners to start or resume it while it is being edited. After the edit is complete the course will again automatically become available in the course catalog as before.
View Insights
Actionable insights for their self-paced course is available to instructor to view
View & Manage Users
Instructors can view all the users who are taking the course or have completed it
Instructors can  assign new users to the course
Instructor has the privilege to manage all users assigned to their course.  This includes
Mark as complete
This would mark the specific course as completed for the user (i.e., user progress is set to 100%)
The completion date would be set for the user to current date for the course
If there is a certificate associated to the course, it would get issued to the user
Reset progress / Mark as incomplete
This would reset the progress of the user to ‘Not Started’ for the specific course
The completion date would be removed for the user on the course
Any issued certificate to the user will not be impacted / changed
Change due date
For course/curriculum that is marked as required, the due date can be changed for a user
Make instructor
A user can be made an instructor by the admin
Remove user
The user will be removed from the course
Removed user can again start the course (self-paced) based on the self enroll setting on the course (it they want to)
Upload New Version
This action is seen only when the course is Self-Paced SCORM course
Instructor can upload a new version of SCORM course package at any time
Version Settings & Tracking
This action is seen only when the course is Self-Paced SCORM course
 Instructor has the option to setup  how the new version of SCORM course becomes effective for ongoing learners (New learners always get the latest version of the course). Options include
Reset the current progress and move the ongoing learners to start the new version of the course
Keep the current progress and let the ongoing learners to complete the version of course they have started
Instructor of a ILT Course
Manage Sessions
Add sessions to the course
For each session ability to edit, clone & delete is available to course instructor
Edit Course Info
Same privileges to an instructor as they have in a self-paced course
View Insights
Actionable insights for their ILT course is available to instructor to view
View & Manage Users
Same privileges to an instructor as they have in a self-paced course
Instructor can enroll a user to a session in the course or move them from one session to another
Instructor can enroll a user to any session that has not reached it max enrolment capacity limit
Instructor of a Curriculum/Program
Edit Program
Instructor of the curriculum/program can edit the program fields, steps and rules
View Insights
Actionable insights for their curriculum/program  is available to instructor to view
View & Manage Users
Same privileges to an instructor as they have in a self-paced course.
Instructor Viewing as a Learner
Instructor of the course/curriculum get a  ‘View as Learner’  action
‘View as Learner’ action on a course allows the instructor to see the end-to-end experience that a learner will go thru when they take the course
View as Learner’ action on a curriculum will scroll the instructor to the view that lists all the courses in the curriculum. Instructor can then view the course details and further use the view as learner action on them
Instructor progress is not recorded when they use the view as learner workflow
Mass Actions Available to Instructors
Instructors can select multiple learners and perform the following actions in bulk on users
Reset Progress (Self-Paced) / Mark as Incomplete (ILT) –  This would reset the progress of all the selected users to ‘Not Started’ for the specific course/curriculum
Mark as Complete – This would mark the specific course/curriculum as completed for all the selected users (i.e., user progress is set to 100%)
Remove learner
For a self-paced course / curriculum all the selected users will be removed from the course/curriculum
For a ILT course all the selected users will be removed from the session. Instructor has the option to remove all the selected users from the course as well (in addition to the session)
Instructors can select multiple learners in Instructor-Led Training (ILT) courses to
Add/change sessions –  Instructor can enroll the selected users to a specific session in the course or move them all from one session to another
Last modified 1yr ago