# Action Toolbars

Within the Admin portal, click **Modules** from the left hand navigation menu. This will bring up the list of modules for your domain. From this list, click **Learn**.

<figure><img src="https://3033486383-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MOrN-GvPliD0J-0qnH-%2Fuploads%2FGElbpFbcpo53eBq1nVL1%2Fa.png?alt=media&#x26;token=d7b23b6e-56c7-43e8-8f6c-a197f9dcf1f2" alt="" width="563"><figcaption></figcaption></figure>

In the Learn Module, administrators will find various action menus at their disposal. These menus include options such as **Reorder Courses**, **Import/Export**, and the **Create New Course** dropdown menu. Furthermore, additional course-related choices can be accessed within the course list by selecting the **3-Dot Menu** corresponding to the desired course.

***

### Reorder Courses

This option provides you the ability to reorder courses within a chosen **Course Category**. For information on creating course categories, click [here](https://guides.mangoapps.com/lms-guide/learn-admin/categories). Click the **Reorder Courses** button to be taken to the Reorder wizard.

<figure><img src="https://3033486383-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MOrN-GvPliD0J-0qnH-%2Fuploads%2FsVS3w3Gxhg0R5wzM9awQ%2Fezgif-4-421098982d.gif?alt=media&#x26;token=9d27bea4-f87a-4af3-a2cf-b5f047ef3968" alt="" width="563"><figcaption></figcaption></figure>

On this new screen, you have the flexibility to rearrange courses either by dragging and dropping them or by utilizing the 3-Dot action menu to move courses up and down the list. Once you've made your adjustments, remember to click the **Save** button.&#x20;

In the event you want to undo all course list reordering, simply click the **Reset to System Default** button located in the upper right-hand corner of the Reorder screen. Keep in mind that this action will result in the <mark style="color:red;">loss of your custom course order across</mark> <mark style="color:red;"></mark><mark style="color:red;">**ALL**</mark> <mark style="color:red;"></mark><mark style="color:red;">categories</mark>. After resetting to the system default, the most recently updated courses will appear at the top of the list.

***

### Import/Export

This dropdown facilitates the Importing/Exporting of Course lists and also allows the import of User History in XLS format.

<figure><img src="https://3033486383-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MOrN-GvPliD0J-0qnH-%2Fuploads%2F4vU7m36JJleGJEtHcjhO%2F01-02-2024-08-07-53.png?alt=media&#x26;token=d72c658e-97b8-4222-83d7-25a1c1e89e00" alt="" width="563"><figcaption></figcaption></figure>

#### **Import Course List**

To successfully import a course list via XLS, all columns **MUST** match those present in the template provided in Step 1: Download the template, even if those columns are left blank.

Key Points to Remember when filling in your XLS template:

* **Multiple Value Fields:** Use a comma separator for **Category**, **Hashtags**, **Skills Gained**, and **Instructor**, which allow multiple values to be entered into the fields.
* **Course Code Identification:** Include the Course Code to identify the course for import. If the course field is set to **auto-generate**, leave the field **empty** to create a new course. A non-matching course code will **not** be imported.
* **Unique Course Name:** This is a mandatory field. Course Name **must** be unique when importing.
* **Date Format:** Dates should be in the format **mm/dd/yyyy**.
* **Course Duration:** Use the format **xx hours yy minutes** for course duration.
* **Credit Hours:** This is an optional field. This field only accepts numerical values.
* **Self Enroll:** Another optional field; use either **Yes** or **No**.
* **Certifying Authority and Instructor Email:** Optional fields. If you elect to include instructor emails, the emails **MUST** be registered within the domain to which the XLS is being imported.
* **Traversal Rule:** Optional. This field refers to whether chapters within the course must be completed in sequential order or if users can complete chapters in any order. Accepted values for this field are **Sequential** or **None** (none indicating that chapters can be completed in any order).
* **Completion Rule:** Optional. This field refers to what percentage of chapters within a course must be completed in order to finish a course. Left blank, the system will default to **All chapters must be completed**. If present, input an integer value between 0 to 90, in multiples of 10 (This number will be imported as a percentage).
* **Auto-Archive:** Optional. If present, dates should be in the format **mm/dd/yyyy**.

Additional Information:

* For new courses, blank values will be filled with system default values as if the course was created using the [Create New Course](https://guides.mangoapps.com/lms-guide/learn-admin/creating-course-experience) button.
* Blank values for already existing courses will **NOT** be updated during the import process.

{% hint style="danger" %} <mark style="color:red;">If you delete a course (placing it in the trash can), the course code</mark> <mark style="color:red;"></mark><mark style="color:red;">**remains**</mark> <mark style="color:red;"></mark><mark style="color:red;">reserved until the course is</mark> <mark style="color:red;"></mark><mark style="color:red;">**permanently deleted**</mark> <mark style="color:red;"></mark><mark style="color:red;">from the trash can.</mark>
{% endhint %}

#### **Export Course List:**

Choose this option to create an XLS file containing information about all Active, Draft, and Archived courses. The headers in the XLS file will align with those found in the Import template. Once generated, you can download the file from the Admin Portal Home menu under the "Exported Data" tab.

{% hint style="info" %}
Because the Export XLS employs the same column headers as the Import XLS, you can also use it as a template for importing courses.
{% endhint %}

#### **Import User History:**

MangoApps also allows for the upload of course history for your users using an XLS document. Click **Download Template XLS** and fill in the information to be imported. Much like the import function mentioned above, all column headings **MUST** be present and in the correct order or else the import will encounter an error.&#x20;

A few things to make note of:

* All users whose data is being imported must **already exist** within your domain.
* Each row **must** contain at least one of the three values: **Email ID**, **Employee ID**, or **User ID**. If all three are present, **Email ID** will be used as the primary identifier for the user.
* Each row **must** include at least one of the two values: **Course Code** or **Course Name** to identify the course for which data is being imported. If both are present, **Course Code** takes precedence.
* At least one of the two values, **Assigned Date** or **Completion Date**, **must** be present in every row to identify the user's course progress. Ensure that dates follow the format **mm/dd/yyyy**.
* **Course Score** is optional. If provided, it **must** be an integer value between 0 and 100, representing a percentage.
* The fields **User Name**, **Start Date**, **Due Date**, **Assigned By Email ID**, and **Assigned By Employee ID** are optional. If these fields are left blank, the corresponding information will not be imported.

***

### Create New Course Dropdown Menu

From this menu, you can **Create a New Course**, **Create a new Curriculum**, or **Import SCORM Course**.&#x20;

For full details on **Creating a New Course**, see the full article [here](https://guides.mangoapps.com/lms-guide/learn-admin/creating-course-experience).

MangoApps learning platform features support for programs known as **Curriculums**. A curriculum consists of a sequence of courses organized into steps that must be completed to attain a certificate or fulfill a training requirement. Users can be assigned curriculums which, optionally, can be designated as required to complete within a specified time period, similar to individual courses.

A curriculum can consist of both Self-Paced courses and Instructor-Led courses. This flexibility allows for a versatile learning experience, accommodating different learning styles and preferences. Whether users prefer self-directed learning or benefit from instructor-led guidance, MangoApps' curriculum structure caters to diverse training needs within the platform.

For full details on setting up a curriculum, click [here](https://guides.mangoapps.com/lms-guide/learn-admin/courses/curriculum-program).&#x20;

Lastly from this menu you can import **SCORM** courses as well as AICC, xAPI, or cmi5 packages.&#x20;

<figure><img src="https://3033486383-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MOrN-GvPliD0J-0qnH-%2Fuploads%2FU1oHAIwwx1VNUimYirSe%2F01-02-2024-08-12-48.png?alt=media&#x26;token=63cae2f0-1b4d-48ae-8092-c9754d393835" alt="" width="563"><figcaption></figcaption></figure>

Key points to consider:

1. **SCORM Cloud:** To import a course package into SCORM Cloud, it needs to be zipped out (.zip) and needs to be either a SCORM, AICC or xAPI course package.
2. **Supported SCORM Versions:** The supported SCORM versions include SCORM 1.2, SCORM 2004 2nd Edition, SCORM 2004 3rd Edition, and SCORM 2004 4th Edition.
3. **SCORM Package Requirements:** A SCORM package must contain an 'imsmanifest.xml' file, which outlines the courses and their content.
4. **xAPI Package Requirements:** For xAPI packages, a 'tincan.xml' file is necessary. Additionally, the package should send xAPI statements to the SCORM Cloud Learning Record Store.
5. **AICC Package Requirements:** An AICC package needs to be zipped with the four AICC descriptor files (AU, CRS, CST, & DES).
6. **cmi5 Package Requirements:** A cmi5 package must include a 'cmi5.xml' file, which comprises a list of assignable units (AU) that, when launched, communicate with our Learning Record Store via xAPI.

![](https://3033486383-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MOrN-GvPliD0J-0qnH-%2Fuploads%2FWwTg1kez79oaC81F96Qe%2F01-02-2024-08-19-sd.png?alt=media\&token=7a532dca-d14c-4b09-a06f-1cfb0bdf22e7)

For information on accessing the Import logs and monitoring LMS Automations, click [here](https://guides.mangoapps.com/lms-guide/learn-admin/logs).&#x20;

***

### 3-Dot Action Menu

Within the courses tab of the Learn module, you will have access to a 3-Dot action menu for each course listed.

<figure><img src="https://3033486383-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-MOrN-GvPliD0J-0qnH-%2Fuploads%2F6QOrzzh3MjmbjOvl7hY9%2F01-02-2024-08-28-30.png?alt=media&#x26;token=c7294279-d4db-43dc-92ec-ce6c9a6ced03" alt="" width="563"><figcaption></figcaption></figure>

From this action menu, you can Edit Course Info and Course Content, as well as Manage Auto Governance of the course. You can also **Duplicate**, **Archive**, or **Delete** the selected course.&#x20;

For self-paced courses, you have a couple options when Duplicating:&#x20;

* Include the full content in the duplicated course
* Include the learners list with/without their progress data in the duplicated course
* For ILT courses, the duplicate course action will duplicate the **course info only** (sessions & users enrolled are **not** duplicated)
* SCORM course & Curriculums **CANNOT** be duplicated

{% hint style="danger" %} <mark style="color:red;">When you delete a course, it will be</mark> <mark style="color:red;"></mark><mark style="color:red;">**permanently removed**</mark> <mark style="color:red;"></mark><mark style="color:red;">from the course catalog for all users. This means that no user will have access to or be able to take the course. Even users who have already started the course will</mark> <mark style="color:red;"></mark><mark style="color:red;">**lose access**</mark> <mark style="color:red;"></mark><mark style="color:red;">and</mark> <mark style="color:red;"></mark><mark style="color:red;">**won't be able to complete it**</mark><mark style="color:red;">. As a best practice, we</mark> <mark style="color:red;"></mark><mark style="color:red;">**strongly recommend**</mark> <mark style="color:red;"></mark><mark style="color:red;">considering</mark> <mark style="color:red;"></mark><mark style="color:red;">**archiving**</mark> <mark style="color:red;"></mark><mark style="color:red;">the course instead of deleting it.</mark>&#x20;

<mark style="color:red;">If for any reason a course was deleted in error, it can be restored from the</mark> <mark style="color:red;"></mark><mark style="color:red;">**Admin Portal Trash Can**</mark><mark style="color:red;">.</mark>
{% endhint %}