# LMS Coordinator
### Overview
The **LMS Coordinator** role is designed to give users a more limited access to managing courses without altering course content. Coordinators can manage learners and monitor progress, while instructors retain full control over course content. This separation of duties ensures that different team members can focus on their respective tasks within the LMS, making it an effective tool for efficient course management.
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### **Key Responsibilities of an LMS Coordinator**
1. **User Assignment Management**: The LMS Coordinator has the ability to assign courses to learners. This is one of their primary responsibilities, allowing them to manage which users are enrolled in a particular course.
2. **Managing Learner Progress**: Coordinators can mark courses as complete, unassign users, reset progress, generate or remove certificates, and update course due dates.
3. **Quiz and Course Insights**: For active courses, coordinators can view insights related to quizzes and export this data into Excel spreadsheets. They also have access to overall course insights.
4. **Session Management (for ILD Courses)**: Coordinators have additional capabilities when it comes to Instructor-Led (ILD) courses. They can create and manage sessions within the course they are assigned to.
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### **What LMS Coordinators Cannot Do**
Unlike the instructor role, coordinators have **limited permissions** in the LMS. The following are key areas where coordinators lack access:
* **Content Editing**: Coordinators cannot edit course content or the course information. Their access is strictly limited to managing users and not course creation or modification.
* **Viewing as a Learner**: Coordinators cannot view the course as a learner without their progress being tracked. They can take the course, but each attempt will be recorded in their course summary.
* **Re-taking Courses**: Coordinators can re-take courses multiple times, and their progress is captured for each attempt. This is different from instructors, who can only complete a course once without the opportunity to re-take it.
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### **Differences Between LMS Coordinator and Instructor**
* **Instructor Role**: An instructor has full access to manage all aspects of a course, including content creation, modification, and learner management.
* **LMS Coordinator Role**: The coordinator is a subset of the instructor role, where their access is primarily focused on assigning and managing users without being able to edit course material.
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### **Assigning the LMS Coordinator Role**
When creating or editing a course, you can assign a user as a **Coordinator**. However, a user cannot hold both the **Instructor** and **Coordinator** roles simultaneously for the same course. If the system detects that a user is assigned to both roles, it will prompt you to remove them from one.
To assign a coordinator:
1. Navigate to the course settings and look for the **Coordinator field**.
2. The coordinator’s name will appear in the course details section, similar to how instructor names are displayed.
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#### Coordinator Assignment Using User Segments
Course coordinator assignment supports user segments, allowing administrators to manage coordinators dynamically without maintaining static user lists. This approach ensures coordinator assignments remain accurate as organizational roles and team structures change.
Within Course Info, the Coordinator field supports both individual users and user segments. Administrators can select user segments using type-ahead search, in addition to assigning individual users directly. A defined limit applies to the number of segments that can be associated with a course to ensure predictable behavior and performance.
Coordinators derived from user segments are maintained automatically based on segment membership rules. When users become eligible for a segment, they are added as coordinators for the course, and when they no longer meet the criteria, they are removed automatically. This behavior eliminates the need for manual updates when staff changes occur.
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### **Managing Courses as a Coordinator**
Once assigned, coordinators can view courses they are managing under a dedicated tab labeled **Courses I’m Managing**. This tab will show all the courses where the user holds the coordinator role, allowing them to easily manage user assignments, progress, and course completions.
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### **How LMS Coordinators Use the Platform**
* **Assign Users**: Coordinators can assign learners to a course by selecting them from a list and confirming the assignment.
* **Unassign Users**: They also have the ability to unassign learners if needed.
* **Manage Learners**: Actions like marking the course as complete, generating certificates, and resetting progress are accessible through the **learner tab** in the course.
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