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Reports

LMS Reporting

Learn module reporting helps you measure your employees training performance and your courses effectiveness. Custom report templates can be created as per your company requirements
  • Generate New Reports
    • Domain admins/Learn admins can generate a report using one of the system or custom templates from
      • Learn Module > Reports
      • Reports Module > LMS Reports
    • All pre-shipped/system report templates and custom report templates setup for your domain are available
    • Report generation support the capability to specify custom filters on
      • Courses/curriculum – Courses/curriculum filter can be on specific courses/curriculum or on a course/curriculum criteria
      • Users – Users filter can be on specific users or on a user criteria
      • Dates – Date filter can be on assign date, start date, end date, completion date
    • Domain admins will be notified when the requested report is ready (based on their report notification settings)
  • Learners Activity System Report
    • This report has learners who have enrolled in the selected courses/curriculums. It includes learner’s start date, completion date, score, rating and other meta data
    • The report generates 2 sheets in the XLS with the following information
      • Summary – This is a list of matching courses/curriculums with the following info about them
        • Code – Code of the course/curriculum
        • Name – Name of the course/curriculum
        • Type – Possible 3 values are Self-Paced, ILT, Curriculum
        • Status – Possible 2 values are Active, Archived
        • Credit Hours – Total credit hours a learner would get on completion of the course/curriculum
        • Instructor – Instructor responsible for the course / curriculum
        • Not Started Learners Count – Number of learners who have not yet started the course/curriculum
        • In Progress Learners Count – Number of learners who have started the course/curriculum but have not yet completed it
        • Completed Learners Count – Number of learners who have completed the course/curriculum
        • Not Completed Learners Count – Number of learners who have not yet completed the course/curriculum. This will be equal to Not Started Learners Count + In Progress Learners Count
        • Past Due Learners Count – Number of learners who have not yet completed the course/curriculum and their due date has passed
      • Learners – This is a list of matching users with the following info about them
        • Code – Code of the course/curriculum
        • Name – Name of the course/curriculum
        • Type – Possible 3 values are Self-Paced, ILT, Curriculum
        • User – Full name of the learner
        • Email – Email address of the learner
        • User Status – Possible values are Active, Suspended
        • Hire Date – User’s hire date as per domain’s date format
        • Manager – User’s manager full name from their profile
        • Manager Email – User’s manager email address
        • Role – User’s role from their profile
        • Title – User’s title from their profile
        • Location – User’s office location from their profile
        • Department – User’s departments from their profile
        • Learner Status – Possible values are Not Started, N% Completed, Completed
        • Assigned Date – Date when the course/curriculum was assigned to the user. Date will be in domain’s date format.
        • Start Date – Date when the course/curriculum was started by the user. Date will be in domain’s date format. Empty if the user had not started the course.
        • Due Date – Date when the course/curriculum is due to be completed by the user. Date will be in domain’s date format. Empty when no due date.
        • Completion Date – Date when the course/curriculum was completed by the user. Date will be in domain’s date format. Empty if the user has not completed it.
        • Past Due – Shows ‘Yes’ if the user has not completed the course/curriculum on or before the due date, otherwise shows ‘No’
        • Days After Assigned – Number of days passed since the course/curriculum was assigned to the user
        • Training Time Spent – Users who have completed a course/curriculum will have this filled in with the value associated to the course/curriculum
        • Score – User score in the quiz that is in the course. If there are multiple quizzes then it is the average of all the quiz scores.
        • Rating – Rating given by the user after he is completed the course/curriculum
  • Learners Completion System Report
    • This report has learners who have completed the selected courses/curriculums. It includes learner’s start date, completion date, training time spent, score, rating and other meta data.
    • The report generates 2 sheets in the XLS with the following information
      • Summary – This is a list of matching courses/curriculums with the following info about them
        • Code – Code of the course/curriculum
        • Name – Name of the course/curriculum
        • Type – Possible 3 values are Self-Paced, ILT, Curriculum
        • Status – Possible 2 values are Active, Archived
        • Credit Hours – Total credit hours a learner would get on completion of the course/curriculum
        • Instructor – Instructor responsible for the course / curriculum
        • Completed Learners Count – Number of learners who have completed the course/curriculum
      • Completed Learners – This is a list of matching users with the following info about them
        • Code – Code of the course/curriculum
        • Name – Name of the course/curriculum
        • Type – Possible 3 values are Self-Paced, ILT, Curriculum
        • User – Full name of the learner
        • Email – Email address of the learner
        • User Status – Possible values are Active, Suspended
        • Hire Date – User’s hire date as per domain’s date format
        • Manager – User’s manager full name from their profile
        • Manager Email – User’s manager email address
        • Role – User’s role from their profile
        • Title – User’s title from their profile
        • Location – User’s office location from their profile
        • Department – User’s departments from their profile
        • Assigned Date – Date when the course/curriculum was assigned to the user. Date will be in domain’s date format.
        • Start Date – Date when the course/curriculum was started by the user. Date will be in domain’s date format. Empty if the user had not started the course.
        • Due Date – Date when the course/curriculum is due to be completed by the user. Date will be in domain’s date format. Empty when no due date.
        • Completion Date – Date when the course/curriculum was completed by the user. Date will be in domain’s date format. Empty if the user has not completed it.
        • Training Time Spent – Users who have completed a course/curriculum will have this filled in with the value associated to the course/curriculum
        • Score – User score in the quiz that is in the course. If there are multiple quizzes then it is the average of all the quiz scores.
        • Rating – Rating given by the user after he is completed the course/curriculum
  • Learners Not Enrolled System Report
    • This report has users who have not enrolled in the selected courses/curriculums. It includes user’s name, email and other meta data.
    • In this report selecting one of more courses or a course criteria is required to generate this report
    • The report generates 2 sheets in the XLS with the following information
      • Summary – This is a list of matching courses/curriculums with the following info about them
        • Code – Code of the course/curriculum
        • Name – Name of the course/curriculum
        • Type – Possible 3 values are Self-Paced, ILT, Curriculum
        • Status – Possible 2 values are Active, Archived
        • Credit Hours – Total credit hours a learner would get on completion of the course/curriculum
        • Instructor – Instructor responsible for the course / curriculum
        • Non Enrolled Learners Count – Number of users in the domain who have not enrolled in the course/curriculum
      • Non Enrolled Learners – This is a list of matching users with the following info about them
        • Code – Code of the course/curriculum
        • Name – Name of the course/curriculum
        • Type – Possible 3 values are Self-Paced, ILT, Curriculum
        • User – Full name of the learner
        • Email – Email address of the learner
        • User Status – Possible values are Active, Suspended
        • Hire Date – User’s hire date as per domain’s date format
        • Manager – User’s manager full name from their profile
        • Manager Email – User’s manager email address
        • Role – User’s role from their profile
        • Title – User’s title from their profile
        • Location – User’s office location from their profile
        • Department – User’s departments from their profile
  • Assignment Expiry System Report
    • This report has learners who have the selected courses/curriculums assigned to them that are to be completed in the selected due date range. It includes learner assigned date, days after assigned, due date and other meta data.
    • The report generates 2 sheets in the XLS with the following information
      • Summary – This is a list of matching courses/curriculums with the following info about them
        • Code – Code of the course/curriculum
        • Name – Name of the course/curriculum
        • Type – Possible 3 values are Self-Paced, ILT, Curriculum
        • Status – Possible 2 values are Active, Archived
        • Credit Hours – Total credit hours a learner would get on completion of the course/curriculum
        • Instructor – Instructor responsible for the course / curriculum
        • Not Started Learners Count – Number of learners who have not yet started the course/curriculum
        • In Progress Learners Count – Number of learners who have started the course/curriculum but have not yet completed it
        • Completed Learners Count – Number of learners who have completed the course/curriculum
        • Not Completed Learners Count – Number of learners who have not yet completed the course/curriculum. This will be equal to Not Started Learners Count + In Progress Learners Count
        • Past Due Learners Count – Number of learners who have not yet completed the course/curriculum and their due date has passed
      • Learners – This is a list of matching users with the following info about them
        • Code – Code of the course/curriculum
        • Name – Name of the course/curriculum
        • Type – Possible 3 values are Self-Paced, ILT, Curriculum
        • User – Full name of the learner
        • Email – Email address of the learner
        • User Status – Possible values are Active, Suspended
        • Hire Date – User’s hire date as per domain’s date format
        • Manager – User’s manager full name from their profile
        • Manager Email – User’s manager email address
        • Role – User’s role from their profile
        • Title – User’s title from their profile
        • Location – User’s office location from their profile
        • Department – User’s departments from their profile
        • Learner Status – Possible values are Not Started, N% Completed, Completed
        • Assigned Date – Date when the course/curriculum was assigned to the user. Date will be in domain’s date format.
        • Start Date – Date when the course/curriculum was started by the user. Date will be in domain’s date format. Empty if the user had not started the course.
        • Due Date – Date when the course/curriculum is due to be completed by the user. Date will be in domain’s date format. Empty when no due date.
        • Completion Date – Date when the course/curriculum was completed by the user. Date will be in domain’s date format. Empty if the user has not completed it.
        • Past Due – Shows ‘Yes’ if the user has not completed the course/curriculum on or before the due date, otherwise shows ‘No’
        • Days After Assigned – Number of days passed since the course/curriculum was assigned to the user
        • Training Time Spent – Users who have completed a course/curriculum will have this filled in with the value associated to the course/curriculum
        • Score – User score in the quiz that is in the course. If there are multiple quizzes then it is the average of all the quiz scores.
        • Rating – Rating given by the user after he is completed the course/curriculum
  • Curriculum/Program Activity System Report
    • This report has learners who have enrolled in the selected curriculum/programs. It includes learner’s start date, completion date, score, rating etc in each of the courses in the curriculum/program
    • The report generates 3 sheets in the XLS with the following information
      • Summary – This is a list of matching courses/curriculums with the following info about them
        • Code – Code of the curriculum
        • Name – Name of the curriculum
        • Type – Curriculum/Program
        • Status – Possible 2 values are Active, Archived
        • Credit Hours – Total credit hours a learner would get on completion of the curriculum
        • Instructor – Instructor responsible for the curriculum
        • Not Started Learners Count – Number of learners who have not yet started the curriculum
        • In Progress Learners Count – Number of learners who have started the curriculum but have not yet completed it
        • Completed Learners Count – Number of learners who have completed the curriculum
        • Not Completed Learners Count – Number of learners who have not yet completed the curriculum. This will be equal to Not Started Learners Count + In Progress Learners Count
        • Past Due Learners Count – Number of learners who have not yet completed the curriculum and their due date has passed
      • Learners – This is a list of matching users with the following info about them
        • Program Code – Code of the curriculum
        • Name – Name of the curriculum
        • User – Full name of the learner
        • Email – Email address of the learner
        • User Status – Possible values are Active, Suspended
        • Hire Date – User’s hire date as per domain’s date format
        • Manager – User’s manager full name from their profile
        • Manager Email – User’s manager email address
        • Role – User’s role from their profile
        • Title – User’s title from their profile
        • Location – User’s office location from their profile
        • Department – User’s departments from their profile
        • Learner Status – Possible values are Not Started, N% Completed, Completed
        • Assigned Date – Date when the curriculum was assigned to the user. Date will be in domain’s date format.
        • Start Date – Date when the curriculum was started by the user. Date will be in domain’s date format. Empty if the user had not started the course.
        • Due Date – Date when the curriculum is due to be completed by the user. Date will be in domain’s date format. Empty when no due date.
        • Completion Date – Date when the curriculum was completed by the user. Date will be in domain’s date format. Empty if the user has not completed it.
        • Past Due – Shows ‘Yes’ if the user has not completed the curriculum on or before the due date, otherwise shows ‘No’
        • Days After Assigned – Number of days passed since the curriculum was assigned to the user
        • Training Time Spent – Users who has completed a curriculum will have this filled in with the value associated to the curriculum
        • Score – User’s quiz score is in the course that’s in the curriculum. If there are multiple quizzes then it is the average of all the quiz scores.
        • Rating – Rating given by the user after he is completed the curriculum
      • Curriculum/Program activity – This is a list of each matching program/step/course/user with the following info about them
        • Code – Code of the curriculum
        • Name – Name of the curriculum
        • User – Full name of the learner
        • Email – Email address of the learner
        • Role – User’s role from their profile
        • Title – User’s title from their profile
        • Location – User’s office location from their profile
        • Department – User’s departments from their profile
        • Step – Name of the step in the curriculum
        • Course Code – Code of the course
        • Course Name – Name of the course
        • Learner Status – Possible values are Not Started, N% Completed, Completed
        • Start Date – Date when the course in the step was started by the user. Date will be in domain’s date format. Empty if the user had not started the course.
        • Completion Date – Date when the course in the step was completed by the user. Date will be in domain’s date format. Empty if the user has not completed it.
        • Training Time Spent – Users who has completed the course in the step will have this filled in with the value associated to the course
        • Score – User’s quiz score is in the course that’s in the curriculum. If there are multiple quizzes then it is the average of all the quiz scores in the course
        • Rating – Rating given by the user after he is completed the course in the step
  • Access to Generated Reports
    • Domain admins & learn module admins have access to all current & past generated LMS report XLS files
    • Access to generated reports for domain & learn admins is available via
      • Learn Module > Reports tab
      • All past reports xls files are available for download
      • Ability to filter to only see reports that you have created is available
    • Access to generated reports for domain admins is additionally available via
      • Files Module > Reports > LMS Reports folder
      • All past reports xls files are available for download
  • Custom Report Templates
    • Save report as template
      • Domain admins & learn admins can save a generated report with custom filters as a custom template
      • Custom report templates require a name and optionally a description to save
      • Create custom report templates as per your requirements
      • Custom template filters can be changed when the admin generates a report
    • Manage report templates
      • System report templates can be activated/de-activated
      • Custom report templates can be activated/de-activated, edited or deleted