# Department Templates

### Overview

Templates allow for **consistent and efficient creation** of projects, groups, and departments across the network. **Department Templates** can be created by intranet/network admins or users with permission to create departments.

Templates let creators **predefine tags, categories, permissions, admins, and modules**, ensuring standardization. Users can further modify these details when creating new items.

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#### Access the Template Creation Page

From the **Departments module** (User portal), select **Department Tools > Create Template**.

<figure><img src="/files/9l9FloeTtbvu9zGRUcXc" alt="" width="563"><figcaption></figcaption></figure>

{% hint style="warning" %}
Only network/intranet admins or users with department creation rights can create templates.
{% endhint %}

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#### Enter Department Details

As with creating a Department normally, fill in the important Department details:

* **Name** (mandatory, 100 characters max).
* **Short Description** (optional, 2000 characters max).
* **Photo** (optional, recommended 250x250px).
* **Categories** (optional, category selection only).
* **Permissions**: Public or Private (with optional setting to allow non-members to post).
* **Admins**: Template creator is added by default, and additional admins can be specified.
* **Hashtags**: Optional.

Click **Save & Continue** to configure modules.

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#### Configure Modules

Enable or disable modules such as **Learn, News Feed, Members, Files, Posts, Trackers, Calendar, Wikis, Chats, Pages, Media Center, Ideas, Ballots**.&#x20;

By default, the enabled modules are: News Feed, Members, Files, Posts, Trackers, Calendar, Wikis, Chats, Pages).

{% hint style="warning" %}
**Tasks are not available** in department templates.
{% endhint %}

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#### Finalize and Save

Click **Save & Exit** to create the department template.

Templates will now appear in the **All Department Templates** filter within the Departments module.

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### Ownership Rules for Templates

When creating a department from a template, the creator can decide whether the new space is owned by:

* **The template creator** (default): Template creator becomes admin, current creator is not added.
* **Themselves (the creator)**: Current creator becomes admin, template owner is not added.

Any additional admins specified in the template are automatically added.

***

### Editing a Department Template

To edit a group template after it has been created, authorized users must first navigate to the **Departments module** in the **User Portal** and locate the template. Once found, the user needs to click the **“Join”** button, which allows them to access the template as if it were a standard group workspace.

<figure><img src="/files/lifaWeqvGPySivflMtdE" alt="" width="563"><figcaption></figcaption></figure>

After joining, users can open the **Admin Tools dropdown menu** and make edits to details such as the name, description, permissions, categories, hashtags, or modules. All changes are saved directly to the template and will apply only to **new departments** created from it, leaving any existing departments unaffected.


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