Integration with Google Drive
Integrate your Google Drive account with MangoApps
Overview
Google Drive is a cloud-based file storage and synchronization service developed by Google. It allows users to store files, synchronize them across multiple devices, and share them easily. It also enables collaborative editing of documents, spreadsheets, and presentations.
MangoApps provides integration with Google Drive, allowing users to attach files from Google Drive to their work within the MangoApps platform. This enables smooth collaboration and efficient file management.
Pre-requisites
A Google Drive account (personal or business)
Admin role permissions within MangoApps to enable the Google Drive integration
Admin Configuration Within MangoApps
This step must be completed by a MangoApps Network Admin.
Log in to MangoApps as a network admin and navigate to the account menu. Select Manage Domain to access the Admin Portal.
In the Admin Portal, select Modules from the left-hand pane and click on Files to open file management settings.
From here, navigate to the External Document Repositories tab.
Select the checkbox for 'Enable Google Drive Integration'. This will enable Google Drive as a document repository for your company. When enabled, your users will be able to access files from their Google Drive account inside MangoApps, attach these files to updates, wikis, posts, direct messages etc. Additionally they will be able to publish files for which they have owner privileges back to their Google Drive account.
Once the above configurations are implemented in the Admin Portal, the users can be notified that the integration is enabled so that they can start connecting their Google Drive with MangoApps.
User Configuration
Once the admin has enabled Google Drive integration, users can connect their Google Drive account to MangoApps by following these steps:
Log in to MangoApps and click on 'Compose' to create a Post, Private Message, or Team Update.
In the Attach section, select the Google Drive tab. You may need to click the Attach button first in order to make this section appear.
Click the Connect to Google Drive button. A pop-up window will appear. Sign in to your Google account and grant permissions to MangoApps.
Once connected, Google Drive files and folders will be available for attachment.
Choose the files to attach and click Done. The files will appear beneath the update.
Publishing Files from MangoApps to Google Drive
MangoApps allows users to publish files from MangoApps to Google Drive.
In MangoApps, click Files from the navigation menu.
Locate the file you want to publish and click on the three dots to open the options menu. Select Publish and choose Google Drive.
Select the destination folder in Google Drive and click Publish.
After a few minutes, refresh Google Drive to see the uploaded file.
Actions That Support Attaching Files from Google Drive
Users can attach Google Drive files in the following MangoApps features:
Posts
Private messages
Team Updates
Pages
Wikis
Tasks
Newsfeed Activities
Calendar Events
Ideas & Campaigns
Questions
Ballots
Polls
File Access Settings
The shared Google Drive files are set to "Anyone who has the link can access. No Sign-In required" within MangoApps to ensure accessibility for all users.
Disconnecting Google Drive from MangoApps
To disconnect Google Drive from your domain, admin users can navigate to the Admin Portal > Modules > Files > External Repositories and toggle the Google Drive connection to the OFF state.
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