# Event Integration with Zoom ### Overview The integration between MangoApps and Zoom is designed to streamline organizing and participating in online meetings directly within MangoApps. This out-of-the-box capability allows event organizers to set up Zoom meetings effortlessly without accessing the Zoom desktop or web applications.

With this integration, event organizers can automatically generate a Zoom link for attendees, easily scheduling meetings. This functionality enhances productivity, simplifies workflows, and ensures a smooth user experience for both organizers and participants. *** ### Role Prerequisites * **MangoApps Domain Admin Role**: Required to enable event integration. *** ### Enable the Integration in MangoApps To get started on the MangoApps side, **Log in** to your MangoApps domain using your preferred sign-in method.

After log in, we will first configure the admin portal settings for the integration. Click your **profile picture** in the top-right corner to open the options menu. Select the **Manage Domain** option from the menu (visible **only** for users with the Network Admin role).

In the **Admin Portal**, click **Modules** on the left-hand navigation menu and navigate to **Calendar**. Click the **Module Settings button** to access the **Calendar** module settings.

In the **Calendar Module Settings**, go to the **Integration tab** and toggle **Zoom Meeting** to **ON**.

A confirmation message will appear at the top of the page, indicating that Zoom Meeting integration is enabled.

*** ### Scheduling an Event Using a Zoom Link Next, we will schedule an event which will be using a Zoom link. Navigate to the **User Portal**. If currently viewing the Admin Portal, click your profile picture in the top right corner and select **Go to User Portal**.

Once in the **User Portal**, click the **global compose button** and select **Event**.

Or navigate to the **Calendar module** and click **Create an Event** from the **Calendar Tools** drop down menu on the right hand side.

In the **Create Event** dialog box, set the **Event Type** to **“Online”** and set the **Event Link** as **Zoom Meeting**.

If not already logged in to Zoom, you will be prompted to log in and authenticate your Zoom account.

Clicking on **Login required** will redirect you to the zoom account login page. Follow the prompts to log in to your Zoom account and grant the necessary permissions.

After authentication, MangoApps will configure the event link as a Zoom meeting. In order for the process to continue, make sure to consent to the MangoApps permission request in Zoom by clicking the **Allow** button.

On granting permission, you will be redirected back to MangoApps event creation. The **Event Link** will now show as below, indicating the link has configured to set a Zoom meeting for the respective event.

From this point, event organizers can complete event creation by filling in the rest of the detail fields and clicking the **Create** button. Once successfully created, the event will show with the Zoom meeting link in both the **Calendar** module and widget.

*** ### **End-User Experience in MangoApps** #### **Event Notification** Participanting users will see the event invite in their MangoApps newsfeed.

#### **Joining the Meeting** At the scheduled date/time, participants can click the provided Zoom link to join the meeting directly in Zoom.

*** ### Deauthorize Connected MangoApps from Zoom This app is designed to give users the flexibility to remove it at any time, based on their requirements. Users can achieve this through two methods: 1. Deauthorizing the app via the Zoom web account. 2. Revoking the app's authorization from their MangoApps user profile. *** #### Steps to Deauthorize the Zoom access in MangoApps Zoom Admins can use the following link to navigate to the **Zoom Martketplace**: From this link, click on **Added Apps** in the laft hand navigation menu.

Under the Apps in Production tab, locate the **MangoApps** app. Click the **Remove** button.

Optionally, the admin can **Select a Reason for Removal**.

Click on the **Remove** button to finalize the deauthorization of the MangoApps connected user account with Zoom. *** #### Deauthorize connected MangoApps from Zoom If you no longer wish to connect Zoom to your MangoApps account, follow these steps to revoke access. **Access Your Profile Settings** Log in to MangoApps and navigate to the top-left corner of the screen. Click on your profile picture or name. Form the dropdown menu, select the **Change My Settings** option.

**Locate Authorized Apps** In the settings menu, look for the **Authorized Apps** link on the navigation panel. Click on it to view the apps connected to your MangoApps account.

**Revoke Zoom Access** In the list of connected apps, locate **Zoom**. Click on the **Revoke** button next to Zoom to start the deauthorization process.

A confirmation dialogue box will appear. Click on the **Revoke** button in the confirmation prompt.

**Reload and Verify** The page will reload automatically. Zoom will no longer appear under the list of authorized apps, confirming that the access has been successfully revoked. *** #### Notes on Deauthorization * Deauthorizing Zoom will **disconnect** it from your MangoApps account. A**ny Zoom-related features within MangoApps will no longer function unless reconnected.** * You can always reauthorize Zoom later if needed by following the connection process outlined above. For further assistance, contact your system administrator or MangoApps support team.