# Event Integration with Zoom

### Overview

The integration between MangoApps and Zoom is designed to streamline organizing and participating in online meetings directly within MangoApps. This out-of-the-box capability allows event organizers to set up Zoom meetings effortlessly without accessing the Zoom desktop or web applications.

<figure><img src="/files/nFCjykvotA4SA1k3sqGv" alt="" width="375"><figcaption></figcaption></figure>

With this integration, event organizers can automatically generate a Zoom link for attendees, easily scheduling meetings. This functionality enhances productivity, simplifies workflows, and ensures a smooth user experience for both organizers and participants.

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### Role Prerequisites

* **MangoApps Domain Admin Role**: Required to enable event integration.

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### Enable the Integration in MangoApps

To get started on the MangoApps side, **Log in** to your MangoApps domain using your preferred sign-in method.

<figure><img src="/files/5THJ43Uu2vDIbGUOBFKG" alt="" width="563"><figcaption></figcaption></figure>

After log in, we will first configure the admin portal settings for the integration.

Click your **profile picture** in the top-right corner to open the options menu. Select the **Manage Domain**  option from the menu <mark style="color:red;">(visible</mark> <mark style="color:red;"></mark><mark style="color:red;">**only**</mark> <mark style="color:red;"></mark><mark style="color:red;">for users with the Network Admin role)</mark>.

<figure><img src="/files/wfSHftpWFhENfZDJqJ1W" alt="" width="563"><figcaption></figcaption></figure>

In the **Admin Portal**, click **Modules** on the left-hand navigation menu and navigate to **Calendar**. Click the **Module Settings button** to access the **Calendar** module settings.

<figure><img src="/files/nOzOT7YN7OpKSXiQFoke" alt="" width="563"><figcaption></figcaption></figure>

In the **Calendar Module Settings**, go to the **Integration tab** and toggle **Zoom Meeting** to **ON**.

<figure><img src="/files/BXK1DhHAroTWd6YJCfok" alt="" width="563"><figcaption></figcaption></figure>

A confirmation message will appear at the top of the page, indicating that Zoom Meeting integration is enabled.

<figure><img src="/files/h23TXCNeriGu81IqYoOA" alt="" width="563"><figcaption></figcaption></figure>

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### Scheduling an Event Using a Zoom Link

Next, we will schedule an event which will be using a Zoom link.

Navigate to the **User Portal**. If currently viewing the Admin Portal, click your profile picture in the top right corner and select **Go to User Portal**.

<figure><img src="/files/rXPI4tis2xpxJuHoQDoR" alt="" width="563"><figcaption></figcaption></figure>

Once in the **User Portal**, click the **global compose button** and select **Event**.

<figure><img src="/files/GF3CczsJvgSENlI8enso" alt="" width="563"><figcaption></figcaption></figure>

Or navigate to the **Calendar module** and click **Create an Event** from the **Calendar Tools** drop down menu on the right hand side.

<figure><img src="/files/mWLtCs8SNTuemc2YqB7O" alt="" width="563"><figcaption></figcaption></figure>

In the **Create Event** dialog box, set the **Event Type** to **“Online”** and set the **Event Link** as **Zoom Meeting**.

<figure><img src="/files/nhwdkeOhlQoyLiwH9OSW" alt="" width="563"><figcaption></figcaption></figure>

If not already logged in to Zoom, you will be prompted to log in and authenticate your Zoom account.

<figure><img src="/files/5UZBO9UPdCJJXhsvREcx" alt="" width="563"><figcaption></figcaption></figure>

Clicking on **Login required** will redirect you to the zoom account login page. Follow the prompts to log in to your Zoom account and grant the necessary permissions.

<figure><img src="/files/Jgv9tqEciOOyi4AuZMJf" alt="" width="563"><figcaption></figcaption></figure>

After authentication, MangoApps will configure the event link as a Zoom meeting. In order for the process to continue, make sure to consent to the MangoApps permission request in Zoom by clicking the **Allow** button.

<figure><img src="/files/eKq93chPb5OnlK3mCcGP" alt="" width="563"><figcaption></figcaption></figure>

On granting permission, you will be redirected back to MangoApps event creation. The **Event Link** will now show as below, indicating the link has configured to set a Zoom meeting for the respective event.&#x20;

<figure><img src="/files/HmacOiNbWB16veYIRuga" alt="" width="563"><figcaption></figcaption></figure>

From this point, event organizers can complete event creation by filling in the rest of the detail fields and clicking the **Create** button. Once successfully created, the event will show with the Zoom meeting link in both the **Calendar** module and widget.

<figure><img src="/files/NSm2fAq1KG6rGaLbCroA" alt="" width="557"><figcaption></figcaption></figure>

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### **End-User Experience in MangoApps**

#### **Event Notification**

Participanting users will see the event invite in their MangoApps newsfeed.

<figure><img src="/files/2L4p2yn5zHElvUM4S3dc" alt="" width="563"><figcaption></figcaption></figure>

#### **Joining the Meeting**

At the scheduled date/time, participants can click the provided Zoom link to join the meeting directly in Zoom.

<figure><img src="/files/ZEVKCy2gsUuvPkUX8KaN" alt="" width="563"><figcaption></figcaption></figure>

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### Deauthorize Connected MangoApps from Zoom

This app is designed to give users the flexibility to remove it at any time, based on their requirements.&#x20;

Users can achieve this through two methods:

1. Deauthorizing the app via the Zoom web account.
2. Revoking the app's authorization from their MangoApps user profile.

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#### Steps to Deauthorize the Zoom access in MangoApps

Zoom Admins can use the following link to navigate to the **Zoom Martketplace**:  <https://marketplace.zoom.us/user/installed>&#x20;

From this link, click on **Added Apps** in the laft hand navigation menu.

<figure><img src="/files/eJT2Zh9GowlZxhyd0ANW" alt="" width="563"><figcaption></figcaption></figure>

Under the Apps in Production tab, locate the **MangoApps** app. Click the **Remove** button.

<figure><img src="/files/slSubHdcYBrU5PZw96Ge" alt="" width="563"><figcaption></figcaption></figure>

Optionally, the admin can **Select a  Reason for Removal**.&#x20;

<figure><img src="/files/wife854wusdpZDylLDim" alt="" width="563"><figcaption></figcaption></figure>

Click on the **Remove** button to finalize the deauthorization of the MangoApps connected user account with Zoom.

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#### Deauthorize connected MangoApps from Zoom

If you no longer wish to connect Zoom to your MangoApps account, follow these steps to revoke access.

**Access Your Profile Settings**

Log in to MangoApps and navigate to the top-left corner of the screen. Click on your profile picture or name. Form the dropdown menu, select the **Change My Settings** option.

<figure><img src="/files/7KizXKuhhV56xh2apBnm" alt=""><figcaption></figcaption></figure>

**Locate Authorized Apps**

In the settings menu, look for the **Authorized Apps** link on the navigation panel. Click on it to view the apps connected to your MangoApps account.

<figure><img src="/files/rNKYsNosfObovZjX7QSF" alt="" width="563"><figcaption></figcaption></figure>

**Revoke Zoom Access**

In the list of connected apps, locate **Zoom**. Click on the **Revoke** button next to Zoom to start the deauthorization process.

<figure><img src="/files/4zDXFbyp9rBD7ElvayoE" alt="" width="563"><figcaption></figcaption></figure>

A confirmation dialogue box will appear. Click on the **Revoke** button in the confirmation prompt.

<figure><img src="/files/vqKMoCsC6zWv1KOgpx7c" alt="" width="563"><figcaption></figcaption></figure>

**Reload and Verify**

The page will reload automatically. Zoom will no longer appear under the list of authorized apps, confirming that the access has been successfully revoked.

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#### Notes on Deauthorization&#x20;

* Deauthorizing Zoom will **disconnect** it from your MangoApps account. A<mark style="color:red;">**ny Zoom-related features within MangoApps will no longer function unless reconnected.**</mark>
* You can always reauthorize Zoom later if needed by following the connection process outlined above.

For further assistance, contact your system administrator or MangoApps support team.


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