Calendar Tools

Overview

The MangoApps calendar module offers a robust suite of features to help you manage your schedule effectively, from events and tasks to reminders and more. This guide will walk you through the various tools available and how to make the most out of them.

Complete Overview

The calendar provides a comprehensive view of all your meetings, events, deadlines, tasks, and more within MangoApps.

Sync with External Calendars

You can synchronize your MangoApps calendar with external calendars like Google Calendar or iCal for seamless integration.

Filtering and Display Options

Streamline your schedule management and ensure you never miss an important event or deadline by utilizing the below calendar tools.

Search Feature

Utilize the search function to find specific events across your entire calendar, regardless of the view (day, week, or month).

Show Filters

Customize what appears on your calendar with the following filters:

• All Events: All of my meetings, Company and Team Events

• Everything: All Events + My reminders + Holidays + Birthdays + Tracker Events + LMS Sessions

• Holidays and Important Dates Only: Show categorized holidays and significant events.

• Birthdays Only: View only birthday events.

• Custom Events Only: Show only custom events set up by administrators. These events are specifically created by admins for use by system users, so depending on a user's permission level, it is normal that they may not appear for all users.

• Tracker Events Only: Show events created on a tracker.

• And more

Day/Week/Month View

Easily switch between different views (day, week, or month) to visualize your schedule.

Calendar Tools: Create and Set Reminders

• Create Events: Use the calendar tools to create new events directly from MangoApps.

• Set Reminders: Schedule reminders to stay on top of important tasks and events.

Exporting Your Calendar

Export an .ics your calendar by clicking on the Export button and selecting Export for Outlook/iCal.

From you Apple Calendar, choose the destination calendar and confirm the import.

Syncing Your Calendar

Keep track of your events by syncing MangoApps with calendars like Google Calendar or iCal.

To ensure compatibility, verify that your calendar application supports iCalendar (Webcal) feeds for syncing. Please note that updates made in your external calendar will not reflect back in MangoApps due to the one-way sync nature.

Subscription updates may take time to appear due to varying syncing frequencies. Adjust the subscription address by changing "webcal://" to "http://" if necessary for compatibility.

Exercise caution when sharing iCalendar addresses, as they are not password-protected.

Sync vs. Export

Export: Exporting your calendar transfers all items to an external calendar for a periodic update.

Sync: Syncing your calendar ensures automatic updates between MangoApps and your external calendar. You can specify sync items such as tasks, events, and milestones from MangoApps to your calendar.

Supported Applications

MangoApps Sync to Calendar works with any application that supports the iCalendar format, including Google Calendar, iCal, and more.

FAQ

Q: Where do photos uploaded to the "Photos" tab on an Event Page live, and can they be managed elsewhere?

A: Photos uploaded to the dedicated "Photos" tab on an Event Page are only discoverable on the event page and cannot be managed from anywhere else. When viewing a photo, only limited actions are available, such as Download and Delete.

For admins looking to crowdsource images, an alternative approach is to provide a link to an Images & Video library with grid view enabled. This allows users to view and upload photos and videos directly from both web and mobile. A similar setup can also be done using folders within the Files module.

Q: How do Calendar event notifications in MangoApps work and what affects whether I receive a notification or not?

A: Calendar event notifications in MangoApps involve several dependencies. Here’s a few examples of how they work depending on your notification settings and how the event is configured:

If your user configured notifications box IS checked for: Calendar > When a new team event is created

You will receive a notification when a new team event is created and you are part of the invited audience. For example, if the event is company-wide, you will be notified. However, if the event is targeted to a specific audience that does not include you, you will not receive a notification — as per expected behavior.

If the notification setting for “When a new team event is created” is not enabled

You will not receive a notification by default. However, if you are specifically listed under “Notify only few members,” you may still receive a notification.

To receive it, your Event Invitations notification setting must also be enabled. If this setting is not enabled, you will not be notified—even if you were individually selected.

If the Event Invitations notification setting is NOT checked

You will not be notified about a new custom event, even if:

• You have the Custom event notification box checked

• You have Custom event types notifications or feeds turned on

In Summary To ensure you receive calendar event notifications:

• Enable Calendar > When a new team event is created

• Enable Event invitations

• Make sure you are not excluded by the "Notify only few members" option during event creation

• If you are selected under "Notify only few members," make sure your Event invitations setting is on