🆕Admin Page Tools
Overview
Page Tools centralize key administrative actions for a page in a single dropdown. From here, admins can edit content, manage layouts, track performance, and apply governance controls. This enables real-time updates and oversight directly within the page experience.
The Page Tools menu in the User Portal provides administrators with quick access to page management actions directly from within a page. This allows admins to manage, update, and govern content without needing to navigate back to the Admin Portal.
The Page Tools menu is available from the top-right corner of a page and includes a range of actions depending on the page type and user permissions.
Editing and Content Management
Admins can directly edit and manage page content using options such as Edit Current Page, which opens the page builder for updates. Additional options like Save Page as Template allow admins to reuse existing page designs, making it easier to standardize content across the organization.
Admins can also create new pages, including external pages, or create versions of a page in another language, supporting multilingual content strategies.
Layout and Design
The Page Tools menu includes the option to switch to a 4-column layout, enabling more flexible and content-rich page designs. This allows admins to restructure existing pages to take advantage of advanced layout capabilities.
Once a page is converted to a 4-column layout and published, the change cannot be reverted. Admins should consider layout requirements carefully before making this update.
Insights and Versioning
Admins can access Page Insights to monitor engagement metrics such as views and interactions, helping evaluate content performance.
The View Page Versions option provides access to previously published versions of the page, allowing admins to review changes over time and maintain visibility into content updates.
Governance and Ownership
Page Tools includes options to manage governance and ownership directly from the page.
Admins can use Manage Auto Governance to configure review rules and ensure content remains up to date. Governance settings can be applied to both standard pages and home pages, with home pages supporting review-based governance only.
The Transfer Ownership option allows admins to assign a new owner to the page. When ownership is transferred, the new owner becomes responsible for maintaining the page.
Organization and Navigation
Admins can manage page structure using options like Manage & Re-order Pages, which allows reorganization of pages within a hierarchy.
Additional options such as View Planned Pages and View Archived Pages provide visibility into draft, pending, and archived content, making it easier to manage the full page lifecycle.
Admins can also move the current page between Departments, Projects, or Groups via Page Tools → Move Current Page, while preserving content, hierarchy, and links.
When moving a page:
You must have Team Admin, Domain Admin, or Intranet Admin access in both the source and destination teams
You can optionally notify the original creator via DM (off by default)
The user performing the move becomes the new page owner
Company pages and team home pages cannot be moved
All move actions are recorded in the Audit Log
The actions available in the Page Tools menu may vary depending on the page type and user permissions. Certain actions, such as archiving or layout changes, may be restricted for system-generated pages or home pages.
Page Tools provides a convenient way to manage pages in context, but changes made here follow the same rules and governance configurations defined at the admin level.
Last updated
Was this helpful?